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For Companies At a Glance
- Tasks: Support senior HR leaders with scheduling, travel planning, and administrative tasks.
- Company: Join BlackRock, a leading global financial services firm committed to employee well-being.
- Benefits: Enjoy flexible time off, education reimbursement, and comprehensive health resources.
- Why this job: Be part of a dynamic team that values collaboration and innovation in a fast-paced environment.
- Qualifications: 5+ years of experience supporting senior management; strong organisational and communication skills required.
- Other info: Hybrid work model with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 ÂŁ per year.
About this role
BlackRock is sourcing for a dynamic and enthusiastic Executive Assistant to join as Administrative Business Partner in HR, acting in an efficient, detail-oriented, delivery-focused, independent and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, very well organized, communicative, able to build strong global internal relationships and leverage the managers' time by completing tasks independently with strong attention to detail.
Responsibilities
- Primary administrative support to three senior Global Human Resources Business Partners.
- Responsible for managing their schedules, anticipate and prepare some of the necessary background materials, directions and other items required for each activity on the schedule.
- Maintain busy calendars, schedule meetings, prioritise the requests for their time and ensure managers arrive to meetings punctually.
- Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and their assistants.
- Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
- Handle all travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
- Process and track expense reports and reimbursements.
- Provide a limited amount of time on general administrative support.
- Performing ad hoc projects as needed.
- Become familiar with BlackRock Policies and Procedures and implement them in daily tasks.
Qualifications and Skills
- Demonstrated ability to exercise strong judgment in prioritizing tasks and maintaining exceptional confidentiality.
- Highly proactive and detailed orientated with a proven ability to connect information and identify opportunities (“join the dots”).
- Minimum 5 years of corporate administrative experience in roles that dealt with senior leadership.
- Must have superior skills in MS Word, Excel, Outlook, expense management and travel systems and proficiency knowledge in PowerPoint.
- Proficient in leveraging AI in day-to-day activities with a desire and curiosity to continue developing these skills on an ongoing basis.
- Ability to perform in a fast-paced environment and interact well with senior management under highly demanding conditions.
- Excellent analytical, interpersonal, organizational, accuracy as well as verbal and written communication skills.
- Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment.
- Flexible mindset and ability to flex working hours to meet the needs of the business.
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
Executive Assistant, Human Resources employer: LGBT Great
Contact Detail:
LGBT Great Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Human Resources
✨Tip Number 1
Network like a pro! Reach out to current or former employees at BlackRock on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching BlackRock's culture and values. Show us that you understand what makes them tick and how you can contribute to their mission. Tailor your answers to reflect their focus on teamwork and innovation.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to supporting senior management. We want to hear about your experiences and how you've handled similar situations in the past.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Executive Assistant, Human Resources
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior management and managing busy schedules, as this is key for us at BlackRock.
Showcase Your Skills: Don’t forget to emphasise your proficiency in MS Office and any experience with AI tools. We love candidates who are tech-savvy and can leverage these skills to enhance productivity!
Be Detail-Oriented: Since the role requires strong attention to detail, ensure your application is free from typos and errors. A polished application reflects your ability to manage tasks meticulously, which is crucial for us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at LGBT Great
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in HR. Familiarise yourself with the specific tasks mentioned in the job description, like managing busy calendars and handling travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Proactive Nature
During the interview, highlight examples from your past experience where you took initiative. Discuss how you anticipated the needs of senior management and provided solutions before being asked. This aligns perfectly with the proactive mindset they’re looking for, so be prepared with specific anecdotes.
✨Master the Tech Tools
Since the role requires proficiency in MS Office and travel management systems, brush up on these tools before your interview. You might even want to mention any experience you have with AI in administrative tasks, as this shows you're forward-thinking and tech-savvy, which is a big plus for them.
✨Demonstrate Strong Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and confidently during the interview. You could also prepare questions that reflect your understanding of their operations, showing that you can engage in meaningful dialogue with senior management.
