At a Glance
- Tasks: Assist in producing board papers and arranging meetings while supporting annual reports.
- Company: Join Janus Henderson, a leading investment firm with a commitment to diversity.
- Benefits: Enjoy hybrid working, generous holidays, health benefits, and professional development support.
- Other info: Opportunities for mentoring, leadership development, and networking events await you.
- Why this job: Make an impact in a dynamic environment while growing your career.
- Qualifications: Strong communication, organisational skills, and experience with Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales.
- Source supporting information and draft routine reports as required for inclusion in the Board papers.
- Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments, etc.
- Support the production of the annual report and accounts, half‑yearly reports and interim management statements to shareholders of the investment trusts, including preparing mailing requirements and ordering label data from various providers.
- Maintain the statutory records, registers and annual returns for the investment trusts, including maintenance of the Diligent Entities database system.
- Submit returns to the Registrar of Companies.
- Share the responsibility for making all stock‑exchange announcements (e.g. net asset values, voting rights, dispensation, substantial shareholder, share buy‑back, dividends, results, director’s dealings) in accordance with agreed procedures.
- Circulate monthly portfolio valuations.
- Assist the Company Secretaries to ensure loan‑facility compliance certificates are signed off and dispatched within agreed timescales each month.
- Check the website entries for the trusts to ensure that investment‑trust client information is accurate and up‑to‑date.
- Maintain the filing system for the investment‑trust clients.
- Prepare agendas, letters and general correspondence as required.
- Assist with special ad hoc projects as directed by the Company Secretaries.
- Assist with ad hoc departmental matters.
- Liaise with appropriate external suppliers.
- Work closely with the other assistants in the team and provide cover as necessary.
- Carry out other duties as assigned.
Benefits
- Hybrid working and reasonable accommodations.
- Generous holiday policies.
- Excellent health and wellbeing benefits including corporate membership to Wellhub.
- Paid volunteer time to step away from your desk and into the community.
- Support to grow through professional development courses, tuition/qualification reimbursement and more.
- Maternal/paternal leave benefits and family services.
- All employee events including networking opportunities and social activities.
- Lunch allowance for use within our subsidised onsite canteen.
- Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool.
Requirements
- Must Have Skills: Good written and oral communication skills, strong organisational skills and able to prioritise effectively, strong attention to detail, able to work as part of a team and prepared to share team‑structure responsibilities, experience of Microsoft Office, Excel and Outlook is essential.
- Nice to Have Skills: Numerate, able to work under pressure and use own initiative.
Supervisory Responsibilities
No
Potential for Growth
- Mentoring.
- Leadership development programmes.
- Regular training.
- Career development services.
- Continuing education courses.
Regulatory Obligations
You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role. You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.
Equal Opportunity Employer
Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.
Associate, Company Secretarial Assistant employer: LGBT Great
Janus Henderson Investors is an exceptional employer that prioritises employee wellbeing and professional growth, offering a hybrid working model, generous holiday policies, and comprehensive health benefits. With a strong focus on community engagement through paid volunteer time and a supportive work culture, employees are encouraged to develop their skills through various training and mentorship programmes, making it a rewarding place to build a career in the finance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Associate, Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at Janus Henderson. A friendly chat can open doors and give you insider info about the company culture and the role.
✨Tip Number 2
Prepare for interviews by practising common questions related to company secretarial tasks. Think about how your skills match the job description and be ready to share examples of your organisational prowess and attention to detail.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft Office, Excel, and Outlook, as these are essential for the role. Maybe even brush up on any specific tools mentioned in the job description to impress your interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Janus Henderson.
We think you need these skills to ace Associate, Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Associate, Company Secretarial Assistant role. Highlight your relevant skills and experiences that match the job description, especially your organisational skills and attention to detail.
Show Off Your Communication Skills:Since good written and oral communication is key for this role, use clear and concise language in your application. Don’t forget to proofread for any typos or errors – we want to see your best work!
Be Specific About Your Experience:When discussing your past roles, be specific about how your experience relates to the responsibilities listed in the job description. For example, mention any experience you have with board papers or statutory records.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at LGBT Great
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Associate, Company Secretarial Assistant role. Familiarise yourself with board papers, statutory records, and the importance of accurate communication. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks or projects in the past. Think of specific examples where your attention to detail made a difference, especially in high-pressure situations. This will demonstrate your ability to prioritise effectively.
✨Practice Your Communication
Good written and oral communication skills are essential for this job. Consider practising common interview questions with a friend or family member. Focus on articulating your thoughts clearly and concisely, as you'll need to convey information accurately in your role.
✨Be Ready for Teamwork Questions
This position involves working closely with other assistants and liaising with external suppliers. Prepare to discuss your experience in team settings, highlighting how you’ve collaborated with others to achieve common goals. Showing that you can work well in a team will be a big plus!
