Administrative Assistant

About Neuberger: Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization. As a private, independent, employee‑owned investment manager, Neuberger is structurally aligned with the long‑term interests of our clients.

Position Overview: We are seeking an experienced friendly, professional Administrative Assistant to support our EMEA General Counsel and Compliance Officer as well as the legal and compliance teams in our growing London office. You will have experience as an Administrative Assistant with excellent secretarial and organisational skills. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro‑active and anticipating the needs of your client base. Diplomatic and discreet in approach, you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to multi‑task. Above all, you will need to be well‑organised, capable of turning your hand to a variety of tasks and are calm under pressure whilst capable of thinking on your feet.

Primary Responsibilities:

• Responsible for supporting the General Counsel, Compliance Officer;
• Responsible for supporting the Legal and Compliance teams;
• Amending legal documents and reports;
• Extensive diary management and coordination of meeting and calls in several time zones, accommodating changing diaries and communicating schedules;
• Coordinate travel arrangements, locally and internationally, organizing visas as required and preparing travel itineraries;
• Arrange transport, accommodation and restaurants, as required;
• Prepare agendas and note taking in committee meetings (as appropriate);
• Management and collation of reports;
• Process expenses for reimbursement in accordance with Company policy;
• Handle confidential information and documentation;
• Telephone cover for the department – taking messages and screening calls, where applicable;
• Processing monthly AMEX bills for cardholders within the team;
• Update contacts in Outlook/sales database;
• Prepare invoices for payment using the Concur system;
• Creation and periodic updates to PowerPoint presentations;
• Printing, photocopying and scanning;
• Archiving and filing of documentation/information;
• Answering calls for the General Counsel and Compliance Officer;
• Assist in preparation of regular management reports;
• Assist with interview coordination for recruitment within the team.

Key Requirements / Qualifications:

• Excellent Communication and interpersonal skills
• Strong attention to detail
• Experience in Word, particularly amending documents and tracking changes;
• Organized with ability to follow up on open items
• Good judgement, independent thinker and resourceful
• Calm under pressure, can prioritise and handle multiple tasks efficiently and effectively
• Knowledge and awareness of corporate culture
• Team player
• Proficient in MS Outlook, PowerPoint, Excel
• Flexible, enthusiastic, professional, driven, discreet and trustworthy are key attributes;
• Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.

Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.