At a Glance
- Tasks: Support fleet operations by maintaining records, coordinating maintenance, and ensuring compliance.
- Company: Join LF&E, a leading healthcare logistics provider making a real impact since 2008.
- Benefits: Enjoy 25 days holiday, career progression, and full training in a supportive environment.
- Other info: Full-time role with opportunities for ongoing training and development.
- Why this job: Be part of a team that delivers vital medication and improves patient lives across the UK.
- Qualifications: Strong organisational skills, attention to detail, and good computer literacy required.
The predicted salary is between 22050 - 26950 £ per year.
Help Keep Healthcare Moving! Are you an organised and detail-oriented administrator looking for your next challenge? Do you enjoy working in a fast-paced environment where your work has a real impact? Join LF&E, one of the UK’s leading healthcare logistics providers. Since 2008, we’ve been a trusted partner in the pharmaceutical industry, delivering vital medication to homes and pharmacies on behalf of major corporate organisations and NHS Trusts, helping to improve the lives of patients across the country.
About LF&E:
- Established in 2008
- 23 sites across the UK
- 300+ employees
- Specialists in temperature-controlled healthcare logistics
- Trusted by public and private healthcare sectors, including pharmaceutical, medical, and clinical trial providers
As a Fleet Administrator, you will provide vital administrative support to the Fleet Department, helping to ensure all vehicles remain fully compliant, roadworthy, and operating efficiently. This is an excellent opportunity for someone with strong organisational skills and attention to detail who enjoys coordinating multiple tasks and working closely with drivers, suppliers, and internal departments. You’ll play a key role in maintaining fleet records, arranging vehicle maintenance, monitoring compliance, and supporting the overall operation of our transport network.
Role Details:
- Monday to Friday, 9am - 5pm, 40 hours per week
- 30 minute lunch break
- Full-time position
Key Responsibilities:
- Maintain accurate mileage records for all fleet vehicles
- Keep servicing, Preventive Maintenance Inspection (PMI), and compliance records up to date
- Liaise with suppliers and lead drivers to arrange vehicle servicing, maintenance, and repairs
- Ensure all repair records and documentation are accurately maintained
- Conduct driving licence checks for relevant employees
- Monitor vehicle temperature systems to ensure compliance and functionality
- Assist with vehicle setup for tracking and mapping systems
- Download, analyse, and report fleet data using Excel and other relevant systems
- Ensure daily and weekly vehicle checks are completed and recorded
- Report accidents and incidents to the company's insurance providers
- Manage fuel card allocation and monitor usage
- Process Penalty Charge Notices (PCNs) and Notices of Intended Prosecution (NIPs)
- Provide general administrative support and undertake additional duties as required
Skills & Experience:
Essential:
- Excellent communication and customer service skills
- Strong organisational skills with a high level of accuracy and attention to detail
- Good computer literacy and confidence using Microsoft Office applications, particularly Excel
- Ability to prioritise workload and work effectively under pressure
- Professional and proactive approach to work
- Strong team player with the ability to build positive working relationships
Desirable:
- Previous experience within a Fleet, Transport, Logistics, or Vehicle Administration role
- Understanding of fleet compliance and vehicle maintenance processes
Benefits:
- Company pension
- 25 days’ holiday + bank holidays
- Career progression opportunities
- Uniform and full training included
- Opportunities for ongoing training and development
- Employee Assistance Programme
- Opportunity to join a growing and supportive business making a real difference in healthcare logistics
Please Note: If you have any criminal convictions, please inform us at the interview stage. Due to the high volume of applications we receive, we are unable to contact each applicant individually regarding the status of their application. If you are selected for an interview, we will be in touch shortly.
Fleet Administrator in Swadlincote employer: LF&E
At LF&E, we pride ourselves on being a leading healthcare logistics provider that not only values our employees but also fosters a supportive and purpose-driven work culture. With flexible working hours, comprehensive training, and opportunities for career progression, our team members play a vital role in delivering essential services to the NHS and patients across the UK. Join us and be part of a dedicated family that is committed to making a meaningful impact in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator in Swadlincote
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like LF&E and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at LF&E!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like LF&E keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Administrator in Swadlincote
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to LF&E:This is your chance to really connect with the team at LF&E. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at LF&E
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with LF&E.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show LF&E that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at LF&E. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
