Payroll Specialist in Swansea

Location: District Office

Reports to: Chief Financial Officer

FLSA Status: Exempt

Under occasional supervision, the Payroll Specialist performs responsible technical accounting work in the processing and preparation of scheduled and unscheduled payrolls and benefits information. Additionally, this individual organizes and oversees payroll operations and activities to assure District employees are paid in an accurate and timely manner; reviews, edits, approves and processes the District's payroll runs; coordinates, oversees and participates in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function.

Essential Functions

• Prepares and processes scheduled and unscheduled payrolls for the district including balancing and posting of payroll to ledger and calculating taxes for each payroll.
• Processes various forms from employees necessary for processing payroll/benefits; enters employee salary/benefits data into automated payroll system; maintains payroll/benefits file for each employee.
• Verifies salary information.
• Assures payroll activities comply with established laws, codes, regulations, policies and procedures.
• Oversees and coordinates communications and information to assure smooth and efficient payroll activities; establishes payroll timelines and priorities; assures proper and timely resolution of payroll discrepancies, issues and conflicts.
• Stays abreast of federal and state changes and requirements; completes paperwork and makes changes to insurance deductions and corresponding changes to payroll as needed.
• Reviews, reconciles, processes, and submits district payroll tax returns, W2s, and retirement reports.
• Coordinates payroll functions with various governmental agencies and outside organizations; coordinates and assures proper processing, application and maintenance of employee benefits, insurance enrollments, billing information, taxes and employee deductions.
• Oversees and participates in the preparation and maintenance of a variety of records and reports related to employee information, time sheets, pay rates, salary adjustments, retirement, workers compensation, payroll data, unemployment, attendance and assigned duties.
• Distributes requests and collects data from employees in order to maintain current files for payroll and benefits purposes.
• Balances, produces and posts/distributes payroll checks and direct deposit notifications.
• Compiles data for and assists in preparing various payroll/financial records and reports as required by the district and other agencies; distributes payroll reports to appropriate offices.
• Responds to inquiries, concerns and complaints in areas of responsibility with sensitivity and compassion.
• Performs routine clerical tasks and operates a variety of equipment as necessary.
• Interacts and communicates with various groups and individuals with diplomacy.
• Performs other related duties as assigned.

Qualifications

• Preferred Associate's Degree, vocational technical degree or specialized training with emphasis in accounting, bookkeeping or a closely related field, supplemented by three to four years of general bookkeeping and/or payroll experience.
• Preferred experience with SC Public Benefit Authority retirement and insurance plans, and knowledge of FLSA and other federal regulations.
• Requires the ability to maintain strict confidentiality, to work with others, to handle multiple projects simultaneously, and computer software knowledge and proficiency related to payroll and benefits.
• Requires ability to use accounting mathematics and practical applications of fractions, percentages, ratio and proportion.
• Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Terms of Employment

240 days (prorated based on start date). Salary commensurate with education and experience, based on the Classified Salary Schedule 15.

Disclaimer Statement

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.