At a Glance
- Tasks: Provide administrative support to the management team and assist with various office tasks.
- Company: Join a dynamic legal firm with a supportive and collaborative environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a flexible work culture.
- Other info: Great chance for growth and to make meaningful connections in the industry.
- Why this job: Perfect opportunity to kickstart your career in a professional setting while learning from experts.
- Qualifications: Previous office experience and strong organisational skills are a plus.
The predicted salary is between 25000 - 30000 £ per year.
Role Overview
The jobholder will be part of the Employment, Immigration and Reward (EIR) secretarial team but will report to the Head of rockhopper and LS In‑house. The role will focus on providing administrative support and assistance to the rockhopper and LS In‑house management team and Co‑ordinators. Support may also be required across the Legal Practice Groups by all levels of stakeholder, including secretaries, associates and partners on a day‑to‑day basis as required.
Responsibilities
- Opening new clients/matters and drafting retainer letters.
- Sending bills to clients, by email or via e‑billing platforms.
- Tracking invoicing and supporting with finance reconciliation.
- Archiving files with the use of the Elite management system and FileTrack.
- Assisting with booking travel using our travel booking system.
- Arranging for disbursements, when received from third parties, to be put onto the system, ensuring they are put onto the relevant matter.
- Assisting with other financial forms and processes as and when needed (i.e. receipt forms, immediate payment forms, etc.).
- Processing expenses.
- Assisting with the maintenance of the firm's CRM system.
- Assisting the rockhopper and LS In‑house Co‑ordinators and, if necessary, providing holiday cover.
- Supporting the Secretaries by helping to pick up overflow tasks.
- Providing general assistance to the whole team as requested.
- Any other task as required in line with the level of the role.
Qualifications
- Previous demonstrable experience of office/administrative work.
- Good eye for detail; excellent organisational skills; ability to effectively prioritise workload as needed.
- Ability to meet deadlines and work under pressure.
- Ability to communicate at all levels.
- IT skills: experience or knowledge of Word, Excel, document management systems and Outlook (training provided).
- Good grammatical English – at least to GCSE standard or equivalent.
Equal Opportunity Statement
All applicants will be considered equally and fairly.
Departmental Assistant in Whitehall employer: Lewis Silkin LLP
Lewis Silkin LLP is an exceptional employer that champions inclusivity and diversity, fostering a work culture where every individual can thrive. With a commitment to employee growth, the firm offers extensive training and development opportunities, allowing Managing Associates to enhance their skills while working on high-profile cases in a supportive environment. Located in the heart of the UK, employees benefit from a collaborative atmosphere that encourages innovative thinking and strong client relationships, making it a rewarding place to build a career in employment law.
StudySmarter Expert Advice🤫
We think this is how you could land Departmental Assistant in Whitehall
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Lewis Silkin LLP, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Departmental Assistant in Whitehall
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Lewis Silkin LLP, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Lewis Silkin LLP and the specific role of Departmental Assistant. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Lewis Silkin LLP’s culture!
How to prepare for a job interview at Lewis Silkin LLP
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Lewis Silkin LLP.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Lewis Silkin LLP.
