At a Glance
- Tasks: Provide administrative support to the Employment, Immigration and Reward team.
- Company: Lewis Silkin LLP, a top-ranked inclusive employer.
- Benefits: Competitive salary, inclusive culture, and opportunities for growth.
- Other info: Be part of a supportive team with diverse career paths.
- Why this job: Join a leading firm and gain valuable experience in a dynamic environment.
- Qualifications: Strong organisational skills and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
This job is with Lewis Silkin LLP, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
About the Team:
Consistently top-ranked amongst our peers for over two decades, we advise UK and multinational clients of all sizes, with most of our Partners independently rated as leaders in the field. Not only do we have the largest employment team in the UK, we have truly global reach as members of Ius Laboris, the world’s leading employment law alliance, and with our Asia Pacific base in Hong Kong and our Dublin offices. We help clients realise the potential in their people and navigate their strategic HR and legal issues, with dedicated specialists in all areas of employment law and a track record of leading precedent setting cases on issues of the day.
Our experts advise on the full range of employment services:
- General employment – day to day queries e.g. disciplinaries and grievances, contracts and policies, flexible working, maternity rights, discrimination and support on larger projects such as restructures and redundancies.
- Employment litigation – defending Employment Tribunal claims made against employers (e.g. unfair dismissal discrimination, whistleblowing, equal pay), bringing high value Employment Tribunal claims on behalf of individuals and supporting with dispute resolution through mediation/arbitration.
- High Court litigation – restrictive covenant litigation, team moves, obtaining/resisting/enforcing injunctions, claims relating to misuse of confidential information.
- Trade Unions/Collective – advising employers on all aspects of industrial action, collective consultation, union recognition and works councils.
- Transactional support – supporting on the employment aspects (including due diligence and TUPE) of M&A, divestments and outsourcings.
- Atypical working – advising on areas such as agency workers, zero hours contracts, employment status, apprenticeships, the gig economy.
- Global mobility – supporting employers with the relocation of employees for long term periods (covering employment, immigration and tax issues).
- Reward - covering employment tax, cash plan and incentives, shares and options and other aspects of employee reward.
- Health & Safety - implementing policies, conducting risk assessments and advising employers on their legal obligations.
- Senior Executives - high value litigation, bonus/breach of contract claims and advice relating to entering and exiting businesses.
- Irish employment law - all aspects of Irish employment law.
- Northern Irish employment law – all aspects of Northern Irish employment law.
- Hong Kong employment law - all aspects of Hong Kong employment law and local coordination of matters across Asia Pacific.
- International employment support – coordinating and project managing advice from single country matters to global projects. For larger international clients, we are able to provide platforms to log/track queries.
About the Role:
The jobholder will be part of the Employment, Immigration and Reward (EIR) secretarial team but will report to the Head of rockhopper and LS In-house. The role will focus on providing administrative support and assistance to the rockhopper and LS In-house management team and Co-ordinators. Support may also be required across the Legal Practice Groups by all levels of stakeholder, including secretaries, associates and partners on a day-to-day basis as required.
Key Responsibilities:
- Opening new clients/matters and drafting retainer letters.
- Sending bills to clients, by email or via e-billing platforms.
- Tracking invoicing and supporting with finance reconciliation.
- Archiving files with the use of the Elite management system and FileTrack.
- Assisting with booking travel using our travel booking system.
- Arranging for disbursements, when received from third parties, to be put onto the system, ensuring they are put onto the relevant matter.
- Assisting with other financial forms and processes as and when needed (i.e. receipt forms, immediate).
Departmental Assistant employer: Lewis Silkin LLP
Lewis Silkin LLP is an exceptional employer that champions inclusivity and diversity, making it a welcoming workplace for all, including members of the LGBTQ+ community. With a strong focus on employee development and a collaborative work culture, staff are encouraged to grow their skills within a globally recognised firm that leads in employment law. The firm's commitment to supporting its employees through meaningful work and professional growth opportunities makes it an attractive choice for those seeking a rewarding career in a dynamic environment.
Contact Details:
Lewis Silkin LLP Recruitment Team
recruitment@lewissilkin.com
StudySmarter Expert Advice🤫
We think this is how you could land Departmental Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Lewis Silkin LLP on LinkedIn. A friendly chat can give us insider info about the company culture and what they really value in candidates.
✨Tip Number 2
Prepare for the interview by researching common questions for a Departmental Assistant role. We should also think about how our skills align with their needs, especially in areas like administration and finance support.
✨Tip Number 3
Show off our enthusiasm! During the interview, let them know why we’re excited about working at Lewis Silkin LLP and how we can contribute to their amazing team. Passion goes a long way!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show that we’re genuinely interested in the position. Plus, it’s just good manners!
We think you need these skills to ace Departmental Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Departmental Assistant role. Highlight relevant experience and skills that match the job description, especially in administrative support and finance reconciliation.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're a great fit for the team at Lewis Silkin LLP. Mention your enthusiasm for the role and how your background aligns with their values.
Showcase Your Attention to Detail:In a role that involves invoicing and archiving, attention to detail is key. Make sure your application is free from typos and errors, and consider including examples of how you've demonstrated this skill in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows your commitment to joining our team!
How to prepare for a job interview at Lewis Silkin LLP
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Departmental Assistant role. Familiarise yourself with the tasks like opening new clients, drafting letters, and managing invoicing. This will help you speak confidently about how your skills align with what they need.
✨Show Your Team Spirit
Since this role involves supporting various stakeholders, be ready to discuss your experience working in a team. Share examples of how you've collaborated with others, especially in high-pressure situations, to demonstrate that you're a team player who can adapt to different needs.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics and the specific challenges they face. This shows your genuine interest in the role and helps you gauge if it's the right fit for you. For instance, ask about the types of projects the EIR secretarial team is currently handling.
✨Be Yourself
Lewis Silkin LLP values inclusivity, so don’t hesitate to let your personality shine through. Be authentic in your responses and share your unique experiences. This will help you connect with the interviewers and show that you’d be a great cultural fit for their team.
