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For Companies At a Glance
- Tasks: Support procurement processes, manage goods receipting, and onboard new suppliers.
- Company: Join a global financial services leader making an impact in the industry.
- Benefits: Enjoy a contract role with potential for growth and valuable experience.
- Why this job: Be part of a dynamic team, improve systems, and enhance your skills in procurement.
- Qualifications: Experience in administration, strong communication skills, and knowledge of procurement processes required.
- Other info: Opportunity to work with multiple teams and develop project management skills.
The predicted salary is between 28800 - 48000 £ per year.
Overview
Our client, a global financial services business, is looking for a Procurement Administrator to join them on a contract basis.
Location: Belfast
Role Overview
The Procurement Administrator will support the procurement function, handling key elements of the end-to-end procurement process including goods receipting, contract management, and onboarding new third-party suppliers in the finance system. This involves validating process steps, ensuring timeliness, and capturing all supporting information accurately.
Responsibilities
- Manage goods receipting processes.
- Coordinate onboarding of third-party suppliers.
- Validate and ensure completion of due diligence checks.
- Collaborate with business stakeholders to obtain required information.
- Review, record, and store contract data in the contracts database.
- Capture and monitor procurement reporting metrics.
- Manage and respond to ad hoc queries and requests.
- Identify opportunities to improve systems and processes.
- Communicate effectively with internal and external stakeholders.
- Identify and escalate risks, and propose process improvements.
Experience / Skills Required
- Proven experience in administrative processes.
- Strong stakeholder and supplier communication skills.
- Experience working across multiple teams.
- Knowledge of procurement processes and contract structures.
- Experience with contract management tools.
- Strong Microsoft Office skills, particularly Excel.
- Reporting and data analytics experience desirable.
Seniority level
- Entry level
Employment type
- Contract
Job function
- Supply Chain
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Procurement Administrator employer: Levy Search
Contact Detail:
Levy Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Familiarise yourself with procurement processes and contract management tools. Understanding these will not only help you in the role but also impress the hiring team during your discussions.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as strong proficiency is essential for this position. Consider creating a few sample reports or data analyses to showcase your abilities when you get the chance to discuss your experience.
✨Tip Number 3
Network with professionals in the procurement field. Engaging with others can provide insights into the role and may even lead to referrals or recommendations that could strengthen your application.
✨Tip Number 4
Prepare to discuss how you've handled stakeholder communication in past roles. Being able to share specific examples of successful collaboration will demonstrate your fit for the Procurement Administrator position.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Procurement Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your administrative experience, particularly in procurement processes and contract management. Use specific examples to demonstrate your skills in stakeholder communication and project management.
Showcase Technical Skills: Make sure to mention your proficiency in Microsoft Office, especially Excel, as well as any experience with contract management tools. If you have reporting and data analytics experience, include that too, as it’s desirable for this role.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role. Mention how you can contribute to improving systems and processes within the procurement function.
How to prepare for a job interview at Levy Search
✨Know Your Procurement Processes
Familiarise yourself with the end-to-end procurement process, including goods receipting and contract management. Be prepared to discuss your previous experiences and how they relate to these processes.
✨Showcase Your Communication Skills
As a Procurement Administrator, effective communication is key. Prepare examples of how you've successfully collaborated with stakeholders and suppliers in the past, highlighting your ability to manage queries and requests.
✨Demonstrate Your Technical Proficiency
Brush up on your Microsoft Office skills, especially Excel, as well as any experience you have with contract management tools. Be ready to discuss how you've used these tools to improve efficiency in previous roles.
✨Highlight Your Problem-Solving Abilities
Think of instances where you've identified opportunities for process improvements or managed risks effectively. Sharing these examples will show your proactive approach and ability to enhance procurement systems.
