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For Companies At a Glance
- Tasks: Support the Managing Director with admin, finance, and operations in a dynamic recruitment firm.
- Company: Join a boutique Investment Management Recruitment firm that values creativity and collaboration.
- Benefits: Enjoy flexible hours, gym contributions, team holidays, and a fun office environment.
- Why this job: Be part of a supportive team that encourages personal and professional growth while having fun.
- Qualifications: Experience as an Executive Assistant, strong Excel skills, and proficiency in Microsoft Office required.
- Other info: Hybrid work model with 2-3 days in the office; immediate start available.
Are you a highly organised professional seeking a flexible, part-time role? Our boutique Investment Management Recruitment firm is looking for an exceptional Executive Assistant to join our dynamic team as soon as possible.
Key Details:
- Position: Executive Assistant (Part-Time)
- Location: Hybrid. 2-3 days in the office ideal
- Hours: Part time – 25 hours a week, either 4 days: 09:00 – 15:30 or 5 days 10:00 – 15:00. Must be available to work on a Friday.
Role Overview:
As Leverton\’s Executive Assistant, you\’ll be the backbone of our operations, providing comprehensive support to the Managing Director and ensuring smooth day-to-day functioning of our busy recruitment firm. This role offers a perfect blend of administrative, financial, and operational responsibilities.
Key Responsibilities: Executive Support:
- Provide 1:1 support to the Managing Director, including email and diary management
- Assist with external recruitment processes, liaising with clients and candidates
- Arrange interviews, create candidate profiles, and format CVs
- Update client pitches and maintain the CRM system
- Collate timesheets for temporary workers
Finance and Operations
- Process invoices and payments
- Oversight of bank accounts and sign off on monthly payroll
- Ensure accounting accuracy and meet financial deadlines
- Manage expenses, reconciliations, and profit/loss using Xero and DEXT
- Maintain supplier relationships and research new vendors
Human Resources
- Onboard and train new starters
- Maintain GDPR compliance, including updating legal documents
Marketing and Events
- Updating company LinkedIn and Website
- Write and distribute monthly e-newsletters
- Events organisation
Qualifications:
- Proven experience as an Executive Assistant
- Confident Excel user
- Excellent organisational and time-management skills
- A confident communicator
- Strong financial acumen and experience with accounting software (e.g., Xero, DEXT) would be advantageous
- Proficiency in Microsoft Office Suite, CRM systems, and video conferencing platforms
- Experience with social media management and email marketing tools
- Ability to handle confidential information with discretion
- Self-motivated with a proactive approach to problem-solving
Culture and Benefits
The Leverton team is made up of highly enthusiastic and talented individuals. It is key we hire people who are always learning and challenging themselves professionally and personally. We are creative, focused and dedicated: to fit with our culture, you will be too.
At Leverton we believe in providing an environment that helps you achieve your best. We have spacious open plan offices complete with beer and prosecco on tap, video and outdoor games and a barista. The wider community here allows you to drop in and out of exercise classes, lectures, grooming parlours and more! We love our office and believe it fosters communication, collaboration and creative energy.
Benefits include:
- Gym contribution
- Cycle to work scheme
- Enhanced Maternity, Paternity & Adoption Leave pay (if main carer)
- Team Holidays if target met
- Office closure over Christmas period (additional to holiday allowance) + 1 bonus Christmas Shopping day in December
- 1 weeks’ paid leave for overseas charity work
- 1 volunteer day per year
- 1 month sabbatical after 5 years of service
- Private Healthcare (2+ years of service)
- Pension Matching- up to 6% ( 2+ years service)
- Contribution towards Ned or Soho House Membership (2+ years)
- Profit Share Scheme (5 years +)
Due to the high volume of applications expected, we are unable to respond to everyone.
Executive Assistant (Part-time, 25 hours a week - Immediate start) employer: Leverton Search
Contact Detail:
Leverton Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Part-time, 25 hours a week - Immediate start)
✨Tip Number 1
Make sure to highlight your organizational skills during the interview. As an Executive Assistant, being highly organized is crucial, so prepare examples of how you've successfully managed multiple tasks or projects in the past.
✨Tip Number 2
Familiarize yourself with the tools mentioned in the job description, especially Xero and DEXT. If you have experience with these platforms, be ready to discuss how you've used them effectively in previous roles.
✨Tip Number 3
Since this role involves communication with clients and candidates, practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you successfully handled client interactions.
✨Tip Number 4
Research Leverton's company culture and values. Being able to demonstrate that you align with their focus on creativity, collaboration, and continuous learning will set you apart from other candidates.
We think you need these skills to ace Executive Assistant (Part-time, 25 hours a week - Immediate start)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, financial acumen, and proficiency with tools like Xero and Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to support senior management and manage multiple tasks effectively.
Highlight Relevant Skills: In your application, emphasize skills such as time management, communication, and discretion when handling confidential information. These are crucial for the Executive Assistant position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Leverton Search
✨Showcase Your Organizational Skills
As an Executive Assistant, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the dynamic nature of the role.
✨Familiarize Yourself with Financial Tools
Since the role involves financial responsibilities, make sure to brush up on your knowledge of accounting software like Xero and DEXT. Be ready to discuss any relevant experience you have with these tools during the interview.
✨Communicate Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. You may be asked to explain how you would handle client interactions or manage diary appointments for the Managing Director.
✨Demonstrate Proactivity
The job description emphasizes a proactive approach to problem-solving. Think of instances where you took initiative in your previous roles, whether it was streamlining a process or suggesting improvements. Share these examples to highlight your self-motivation.
