At a Glance
- Tasks: Be the friendly face of our company, managing front desk operations and supporting office activities.
- Company: Join Shield AI, a cutting-edge defence-tech company on a mission to protect lives.
- Benefits: Enjoy competitive pay, professional growth opportunities, and a dynamic work environment.
- Other info: Fast-paced environment with opportunities to learn and grow in a global tech company.
- Why this job: Make a positive first impression and be part of an innovative team making a real impact.
- Qualifications: Experience in front desk or admin roles, strong communication skills, and a customer-service mindset.
The predicted salary is between 22950 - 28050 £ per year.
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience.
This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.
- Greet and assist visitors, ensuring a positive and professional first impression
- Manage emails and general inquiries, routing as appropriate
- Coordinate visitor access, badging, and check-in processes
- Maintain front desk organisation, cleanliness, and readiness at all times
- Schedule meetings and manage conference room bookings
- Support office operations including mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers as needed
- Assist with planning and execution of office events and meetings
- Partner with Facilities, IT, and Security teams to support workplace needs
- Maintain accurate records and handle sensitive information with discretion Secondary school GCSE or equivalent (Foundation or Bachelor's degree preferred)
- 1-3 years of experience in a front desk, receptionist, or administrative role
- Strong verbal and written communication skills
- Proficiency in Microsoft Office or Google Workspace
- Ability to multitask and prioritise in a fast-paced environment
- Strong organizational skills and attention to detail
- Professional demeanour with a customer-service mindset, Experience in a corporate or high-growth blended manufacturing/office environment
- Familiarity with visitor management systems (Envoy)
- Experience supporting facilities or office operations
- Basic knowledge of access control and office security protocols
- Experience coordinating vendors, deliveries, and events
- Strong problem-solving skills and ability to work independently Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems.
Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies.
With offices and facilities across the U.
S., Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide.
For more information, visit www. shield. ai.
Follow Shield AI on Linked In, X, Instagram, and You Tube.
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Associate Facilities Coordinator in City of Westminster employer: Lever
At Shield AI, we pride ourselves on being an exceptional employer that values innovation and collaboration. Our dynamic work culture fosters professional growth through continuous learning opportunities and a commitment to employee well-being, all while contributing to meaningful projects that protect service members and civilians. Located in a high-growth environment, our team enjoys a supportive atmosphere where every contribution is recognised and valued.
