Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, meeting coordination, and communication.
- Company: Dynamic London-based firm with a focus on client strategy and operations.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Join a vibrant team and enhance your career in a fast-paced setting.
- Why this job: Be the backbone of executive teams and make a real impact in a collaborative environment.
- Qualifications: 5+ years in executive support, strong organisational skills, and excellent communication.
The predicted salary is between 50000 - 60000 £ per year.
This role will be supporting a small group of senior members, the Executive Assistant (EA) plays a pivotal role in enabling the effectiveness of the Client Strategy and Legal & Operations teams. This position ensures the smooth orchestration of daily operations, manages high-level administrative and strategic support, and facilitates strong communication across key stakeholders. The EA serves as a trusted gatekeeper, communicator, and coordination point for CCO priorities.
Responsibilities- Serve as the primary administrative and operational support to 3 MD's, including calendar management, travel planning, meeting coordination, and expense processing.
- Coordinate materials for high-level meetings, including the ELT touchpoints, board presentations, and internal town halls.
- Maintain confidentiality while handling sensitive information and ensure leaders are well-prepared for key engagements.
- Assist with internal communications by drafting announcements, memos, and meeting summaries aligned to priorities and partner with internal communications for reviews and sign offs.
- Foster an environment of collaboration and high performance, acting as a cultural ambassador for the Chief Client Office.
- On an ad-hoc basis, support broader Chief Client Office initiatives, in coordination and partnership with the EA team.
- Education: Bachelor’s degree or equivalent experience in Business, Communications, Marketing, or a related field preferred.
- Experience: 5+ years of experience in executive support roles, preferably within large, matrixed global organizations.
- Exceptional organizational skills and attention to detail.
- Ability to navigate complexity and prioritize effectively under pressure.
- Strong written and verbal communication skills, with the ability to create clear, executive-ready deliverables.
- High emotional intelligence, integrity, and discretion.
- Comfortable using Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Asana, or Monday.com.
- Preferred: Familiarity with marketing operations or corporate communications.
Executive Administration Assistant in Southampton employer: LevelUP HCS
Contact Detail:
LevelUP HCS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administration Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Administration Assistant role, and they might just have some insider info or even a referral for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a cultural ambassador. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to convey information clearly and effectively. Try mock interviews with friends or use online resources to refine your verbal and written communication skills.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and experience. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Executive Administration Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leaders, managing calendars, and coordinating meetings. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've handled high-pressure situations or maintained confidentiality in previous roles.
Showcase Your Communication Skills: Since strong written communication is key for this role, make sure your application is clear and concise. We love seeing well-structured documents that reflect your ability to create executive-ready deliverables.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at LevelUP HCS
✨Know Your MDs
Before the interview, take some time to research the Managing Directors you'll be supporting. Understand their backgrounds, priorities, and any recent news about them or their departments. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Administration Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially in high-pressure situations.
✨Communicate Clearly
Strong communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few written samples, like memos or meeting summaries, to demonstrate your ability to create executive-ready deliverables.
✨Emphasise Discretion and Integrity
Given the sensitive nature of the information you'll handle, it's crucial to convey your understanding of confidentiality. Share experiences where you've had to manage sensitive information and how you ensured discretion while maintaining trust with your colleagues.