At a Glance
- Tasks: Plan and coordinate exciting events while managing logistics and stakeholder communications.
- Company: Join a dynamic international team making an impact across multiple geographies.
- Benefits: Gain valuable experience, develop your skills, and work in a fast-paced environment.
- Other info: Perfect for those looking to grow in a collaborative and diverse setting.
- Why this job: Be at the heart of event planning and make connections with senior leaders.
- Qualifications: Strong organisational skills and excellent communication abilities are a must.
The predicted salary is between 40500 - 49500 £ per year.
We are seeking a highly organised and proactive
Events & Coordination Officer to support a dynamic international team.
This role is ideal for someone who excels at managing events, coordinating stakeholders, handling complex logistics, and providing high-level operational support in a fast-paced, multi-geography environment.
Working closely with senior leaders and internal teams, you will play a key role in ensuring the smooth planning and delivery of meetings, events, communications, and programme activities.
Key Responsibilities
- Events & Logistics Coordination
- Plan, coordinate, and support a range of meetings, workshops, events, and leadership engagements.
- Manage event logistics, including venue arrangements, travel coordination, scheduling, attendee communications, and supporting documentation.
- Ensure seamless delivery of both virtual and in-person events.
- Stakeholder Coordination & Communications
- Act as a key liaison between Directors, Vice Presidents, Operations Directors, programme teams, and wider organisational networks.
- Coordinate communications with internal and external stakeholders across multiple regions and time zones.
- Build and maintain effective working relationships at all levels of the organisation.
- Administrative & Operational Support
- Coordinate complex schedules, meetings, and leadership engagements.
- Research and organise logistics to support programme and operational activities.
- Manage a range of administrative tasks to ensure efficient day-to-day operations.
- Meeting & Project Support
- Prepare briefing packs, agendas, presentations, reports, and meeting materials.
- Take accurate meeting notes, record action items, and support follow-up activities.
- Provide coordination and project support across key initiatives as required.
- Reporting & Data Management
- Gather, organise, and analyse information to support decision-making.
- Produce reports, summaries, and insights for managers and senior stakeholders.
- Maintain accurate records and documentation.
About You
You will bring
- Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
- Strong organisational skills and the ability to manage multiple priorities simultaneously.
- Experience working within a complex, multi-stakeholder, or international environment.
- Strong analytical skills with the ability to interpret data and provide valuable insights.
- Exceptional attention to detail and problem-solving capability.
- Sound judgement and discretion when handling confidential information.
- The ability to work independently and collaboratively with diverse teams.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, Power Point, and Teams.
- Preferred Experience
- Previous experience in events coordination, programme coordination, operations support, or a similar role.
- Experience coordinating senior stakeholder meetings and events.
- Experience supporting teams across multiple geographies and time zones.
Events & Coordination Officer - CONTRACT opportunity in London employer: LevelUP HCS
As a Senior Banker at our esteemed firm, you will thrive in a dynamic and collaborative environment that champions innovation and professional growth. Our commitment to fostering strong relationships with financial sponsors across diverse sectors ensures that you will be at the forefront of impactful transactions, while our supportive culture encourages mentorship and the development of junior team members. Located in a vibrant financial hub, we offer competitive benefits and unparalleled opportunities for career advancement, making us an exceptional employer for those seeking meaningful and rewarding work.
