Executive Assistant & Officer Manager in Brighton

We’re looking for our newest member of Leumi UK in our Leumi Asset Based Lending (ABL) Operations team. For more details about the role, please see below:

Why are we a Great Place To Work winner? 99% of our people would recommend us as a great place to work! That’s because we have a thriving culture here at Leumi supported by our fantastic benefits including 30 days annual leave (plus an extra bank holiday), great office spaces, hybrid working, private medical insurance and lots more wellbeing and financial benefits.

What will the Executive Assistant and Office Manager be doing?

• Office Management
  • Responsibility for iPhones, iPads, relationships with the phone provider Tela Technology and reviewing and renewing contracts.
  • Responsibility for managing Leumi ABL facilities and third-party vendors, including (but not limited to): photocopiers, recycling/shredding, emergency lighting/lighting, air conditioning, alarm electrician/plumbers, mobile phone contract, office and kitchen procurement contracts.
  • Manage relationship with the landlord and resolve premises issues.
  • Responsibility for business contingency alongside the COO.
  • General assistance for any office related queries/issues.
  • Manage the data storage facility with LABL’s third party vendor, including ensuring that documents are destroyed following the expiry of the retention policy in accordance with LABL’s Retention Policy.
  • Manage LABL internal intranet, ensuring that documents are relevant, the latest versions and correctly filed.
• Executive Assistant
  • To provide a high-level secretarial and administrative support, including comprehensive diary management, co-ordination of travel arrangements, processing of expense claims, and performing other ad hoc tasks to ensure the smooth running of the Executive Management Team.
  • To act as first point of contact when required, screening telephone calls and dealing with emails and general correspondence as appropriate.
  • To assist LABL Management and Leumi UK Marketing as required in the organisation of corporate events.
• Other
  • Health and Safety Officer (Brighton office and ABL staff).
  • Manage the “starters and leavers” process including the setting up of accounts, purchase of equipment, setting up on holiday system, liaising with the People Team.
  • Jointly responsible for the running of the Sensitive Positions Enforced Absence Policy.
  • Responsible for distributing meeting agendas, pack preparation, preparing minutes, and following up action points in respect of LABL Management Meetings and other LABL (Brighton) committee meetings as required.