At a Glance
- Tasks: Support fee earners with admin tasks and ensure smooth client experiences.
- Company: Join a friendly and collaborative team in Southampton.
- Benefits: Competitive salary, 22 days holiday, pension scheme, and flexible benefits.
- Other info: Opportunities for growth in a supportive and inclusive team.
- Why this job: Gain valuable experience in a professional legal environment while developing strong administrative skills.
- Qualifications: Organised, detail-oriented, with good IT and communication skills.
The predicted salary is between 30000 - 42000 € per year.
We’re looking for a conscientious, organised, and proactive Personal Assistant to join our Charities & Corporate team in Southampton. This is a great opportunity to play a key role in supporting fee earners, managing important administrative tasks, and helping deliver an exceptional client experience within a friendly and collaborative team.
About the Role
As a Personal Assistant, you’ll provide vital day-to-day support to fee earners, helping them stay organised and ensuring client matters progress smoothly. From managing files and inboxes to preparing documents, handling calls, and supporting compliance and billing, you’ll be central to the efficient running of the team. This role offers variety, responsibility, and a chance to build strong administrative skills within a professional legal environment.
Your Responsibilities Will Include:
- Managing daily priorities and ensuring key tasks for fee earners are completed.
- Maintaining accurate and up-to-date electronic and hard copy files.
- Monitoring incoming post and emails and flagging urgent issues during fee earner absence.
- Providing a range of administrative and secretarial support, including typing and document preparation.
- Handling client calls professionally and passing on accurate messages.
- Opening new files and completing client/matter onboarding steps.
- Assisting with compliance tasks such as conflict checks, engagement letters, AML checks, and maintaining compliance records.
- Supporting billing processes and checking draft bills for accuracy.
- Booking meeting rooms, greeting clients, and assisting with travel arrangements.
- Helping with marketing and business development activities.
What We’re Looking For
- A highly organised, conscientious individual with strong attention to detail.
- Good general education, including strong English and Maths.
- Confident IT skills across Word, Excel, PowerPoint, Outlook, and legal software.
- Good typing and keyboard skills (audio/copy typing experience beneficial).
- Professional, discreet, and comfortable working with confidential information.
- Excellent communication and time management skills.
- Able to work independently and collaboratively within a team.
- Previous legal experience is beneficial but not essential.
- Flexibility to support occasional non-routine tasks.
What We Offer
- Competitive salary and benefits package.
- 22 days’ holiday plus bank holidays (increasing with service).
- Pension scheme and life assurance.
- Access to flexible benefits.
- Opportunities for development within a supportive and inclusive team.
If you’re organised, reliable, and motivated by delivering high-quality support, we’d love to hear from you.
Personal Assistant – Corporate & Charities in Southampton employer: Lester Aldridge
Join our dynamic team in Southampton as a Personal Assistant, where you'll thrive in a supportive and collaborative work culture that values your contributions. We offer a competitive salary, generous holiday allowance, and opportunities for professional development, ensuring you grow alongside us while delivering exceptional client experiences. With a focus on inclusivity and flexibility, this role is perfect for those seeking meaningful employment in a professional legal environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant – Corporate & Charities in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing administrative tasks and supporting fee earners effectively.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll be handling client calls and messages, so being clear and professional is key. Consider mock interviews or role-playing scenarios to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our friendly and collaborative team.
We think you need these skills to ace Personal Assistant – Corporate & Charities in Southampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills, attention to detail, and any relevant administrative experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our needs. Keep it friendly and professional, just like we are at StudySmarter.
Show Off Your IT Skills:Since we’re looking for someone with strong IT skills, don’t forget to mention your proficiency in Word, Excel, and other software. If you’ve got any experience with legal software, make sure to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Lester Aldridge
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a corporate and charities setting. Familiarise yourself with tasks like managing files, handling client calls, and supporting compliance. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple priorities in the past. Use specific instances where your organisational skills made a difference, whether it was in a previous job or during your studies. This will highlight your ability to keep things running smoothly.
✨Demonstrate Your IT Proficiency
Since the role requires strong IT skills, be prepared to discuss your experience with software like Word, Excel, and Outlook. If you have any examples of how you've used these tools to improve efficiency or manage tasks, share them! This shows you're not just familiar with the software but can use it effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the team and the company. Inquire about their approach to client management or how they support professional development. This not only demonstrates your enthusiasm but also helps you gauge if the company is the right fit for you.
