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- Tasks: Support fee earners with admin tasks and ensure smooth client experiences.
- Company: Join a friendly and collaborative team in a professional legal environment.
- Benefits: Competitive salary, 22 days holiday, pension scheme, and flexible benefits.
- Why this job: Gain valuable skills while making a real impact in a supportive team.
- Qualifications: Strong organisational skills, attention to detail, and confident IT abilities.
- Other info: Opportunities for personal development and career growth.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a conscientious, organised, and proactive Personal Assistant to join our Charities & Corporate team in Southampton. This is a great opportunity to play a key role in supporting fee earners, managing important administrative tasks, and helping deliver an exceptional client experience within a friendly and collaborative team.
About the Role
As a Personal Assistant, you will provide vital day-to-day support to fee earners, helping them stay organised and ensuring client matters progress smoothly. From managing files and inboxes to preparing documents, handling calls, and supporting compliance and billing, you will be central to the efficient running of the team. This role offers variety, responsibility, and a chance to build strong administrative skills within a professional legal environment.
Your Responsibilities Will Include:
- Managing daily priorities and ensuring key tasks for fee earners are completed.
- Maintaining accurate and up-to-date electronic and hard copy files.
- Monitoring incoming post and emails and flagging urgent issues during fee earner absence.
- Providing a range of administrative and secretarial support, including typing and document preparation.
- Handling client calls professionally and passing on accurate messages.
- Opening new files and completing client/matter onboarding steps.
- Assisting with compliance tasks such as conflict checks, engagement letters, AML checks, and maintaining compliance records.
- Supporting billing processes and checking draft bills for accuracy.
- Booking meeting rooms, greeting clients, and assisting with travel arrangements.
- Helping with marketing and business development activities.
What We Are Looking For
- A highly organised, conscientious individual with strong attention to detail.
- Good general education, including strong English and Maths.
- Confident IT skills across Word, Excel, PowerPoint, Outlook, and legal software.
- Good typing and keyboard skills (audio/copy typing experience beneficial).
- Professional, discreet, and comfortable working with confidential information.
- Excellent communication and time management skills.
- Able to work independently and collaboratively within a team.
- Previous legal experience is beneficial but not essential.
- Flexibility to support occasional non-routine tasks.
What We Offer
- Competitive salary and benefits package.
- 22 days holiday plus bank holidays (increasing with service).
- Pension scheme and life assurance.
- Access to flexible benefits.
- Opportunities for development within a supportive and inclusive team.
If you are organised, reliable, and motivated by delivering high-quality support, we would love to hear from you.
Personal Assistant - Corporate & Charities in Southampton employer: Lester Aldridge LLP
Contact Detail:
Lester Aldridge LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Corporate & Charities in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by practising common questions. Think about how your organisational skills and attention to detail can shine through. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your previous administrative work, including any documents you've prepared or projects you've managed. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our friendly and collaborative team.
We think you need these skills to ace Personal Assistant - Corporate & Charities in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills, attention to detail, and any relevant administrative experience to show us you're the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background aligns with our needs. Keep it friendly and professional, just like our team!
Showcase Your IT Skills: Since we value strong IT skills, mention your proficiency in Word, Excel, and other software in your application. If you have experience with legal software, don’t forget to include that too – it’ll make you stand out!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Lester Aldridge LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a corporate and charities setting. Familiarise yourself with tasks like managing files, handling client calls, and supporting compliance. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to keep things running smoothly.
✨Demonstrate IT Proficiency
Since the role requires strong IT skills, brush up on your knowledge of Word, Excel, PowerPoint, and Outlook. Be prepared to discuss any legal software you've used and how you've leveraged technology to improve efficiency in your previous roles.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, company culture, and expectations for the role. This shows your genuine interest and helps you assess if the company is the right fit for you.