Overview
As Medical Affairs Coordinator, you drive non-promotional activities with high compliance and operational excellence. You will support Medical, Patient, and Corporate Affairs through project coordination, process improvement, and documentation management. You’ll leverage digital tools and AI to streamline workflows in a dynamic, cross-functional environment. This role offers hands-on impact across global events, regulatory adherence, and data-driven administration. You join a patient-focused mission at a team that values meticulous planning and proactive problem-solving.
Pay / Benefits
- Tailor-made onboarding journeys
- mobility opportunities
- quality trainings
- responsible management
- team spirit
- well-being focus
Responsibilities
- Provide end-to-end administrative coordination for non-promotional projects across Head Office Medical Affairs, Patient Affairs, Corporate Affairs, and other functions, including Veeva Event Management, drafting briefs, contract templates, approvals, communications, and trackers.
- Organize HCP sponsorship for international congresses with full logistical management and regulatory-compliant documentation.
- Coordinate documentation for national conferences attended by non-promotional teams.
- Champion the Veeva Promomats approval process and assist in materials sourcing and reference preparation.
- Maintain filing systems in SharePoint and manage non-promotional materials, project documentation, and trackers.
- Support GCTS Veeva Event Manager entries, monitoring and follow-up activities.
- Oversee electronic and physical filing, ensure retention policy compliance, and liaise with external archiving services.
- Coordinate submissions to databases (e.g., GCTS) and manage data retention and destruction of confidential documents.
- Assist in audits and inspections and maintain the medical affairs SharePoint and Promomats for compliance.
- Arrange internal head office non-promotional meetings, capture minutes, and prepare reports for Medical Affairs.
- Document reconciliation, self-inspection checks, and system validations; monitor and disseminate relevant news to Medical Affairs.
- Obtain references from medical journals via the British Library or other platforms.
Key requirements
- Proven administrative, coordination, or project support experience, preferably in Medical Affairs
- Experience in a pharmaceutical, life sciences, or highly regulated environment
- Experience managing event logistics or financial administration (grants/sponsorships)
- Advanced proficiency in Microsoft 365 (SharePoint, Teams, Excel)
- Familiarity with project management or compliance tools (e.g., Veeva)
- Knowledge of industry codes (ABPI/IPHA) relevant to non-promotional activities
- Interest in leveraging AI and digital tools for administrative efficiency
- proactive and solutions-oriented
- exceptional organizational skills and meticulous attention to detail
- strong project management and stakeholder management
- Veeva Promomats
- Veeva Event Manager
- SharePoint
Medical Affairs Coordinator in Slough employer: Les Laboratoires Servier
Servier is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive work culture in the heart of Stoke Poges. As a Medical Affairs Coordinator, you will thrive in a dynamic environment that embraces innovation and digital tools, while contributing to meaningful initiatives that directly impact patient lives. With tailored onboarding, quality training, and a commitment to diversity, Servier fosters a collaborative atmosphere where your contributions are valued and recognised.
