At a Glance
- Tasks: Support senior leaders with diary management, meetings, and communication.
- Company: Join a leading professional services provider in a dynamic environment.
- Benefits: Competitive salary, 25 days holiday, flexible benefits, and birthday leave.
- Other info: Enjoy a fun, professional atmosphere with clear career progression.
- Why this job: Be the backbone of our team and make a real impact every day.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We’re currently seeking an Executive Assistant for our Whitefield office. You will provide high‑quality, proactive support to senior leaders, ensuring their time is optimised and day‑to‑day operations run smoothly. You will manage complex diaries, coordinate meetings and travel, and act as a key point of contact for internal and external stakeholders. The role is well‑suited to someone highly organised, professional, and confident working in a fast‑paced environment with competing priorities.
Role requirements:
- Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
- Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills, with a professional and confident manner.
- High level of attention to detail and accuracy in all work.
- Strong stakeholder management skills, with the ability to build relationships at all levels.
- Discretion and integrity when dealing with confidential and sensitive information.
- Advanced MS Office skills (Outlook, Word, PowerPoint, Excel) and confidence with digital collaboration tools.
- Proactive, solution focused mindset, able to anticipate needs and resolve issues independently.
- Comfortable working in a fast paced environment, adapting to changing priorities.
- Positive, flexible attitude and a willingness to “roll up sleeves” to get things done.
Job responsibilities:
- Provide comprehensive diary management, including scheduling meetings, resolving clashes, and anticipating time pressures.
- Coordinate internal and external meetings, preparing agendas, papers, presentations, and minutes as required.
- Act as the first point of contact for senior leaders, handling calls, emails, and enquiries with professionalism and discretion.
- Manage inboxes on behalf of senior leaders, prioritising messages, drafting responses, and following up on actions.
- Prepare, format, and proofread documents, reports, and presentations to a high standard.
- Track and follow up on key actions, deadlines, and projects to ensure nothing is missed.
- Support expense processing, invoice approvals, and basic budget tracking in line with company policies.
- Build strong relationships with stakeholders across the business and with external partners.
- Support the planning and coordination of team events, workshops, and offsites.
- Maintain accurate records and filing systems (digital and hard copy) to ensure information is easy to access.
- Undertake ad hoc administrative and project support tasks for senior leaders as required.
Benefits:
- Salary aligned with your skills and expertise.
- 25 days holiday allowance plus statutory public holidays.
- A clear progression route to further your career.
- Flexible benefit and well-being schemes.
- Birthday leave.
- 2 giving back days per year. We encourage our team to support the wider community by providing paid leave to work with local charities or good causes.
- A hard working, fun and professional working environment.
- Enhanced family friendly policies, including enhanced Maternity pay.
- 36.25 hour working week.
Executive Assistant employer: Leonard Curtis
Leonard Curtis is an exceptional employer, offering a dynamic and supportive work environment in our Whitefield office. With a strong focus on employee growth, we provide clear progression routes, flexible benefits, and a commitment to work-life balance, including generous holiday allowances and community engagement opportunities. Join us to be part of a market-leading professional services provider where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills as an Executive Assistant can make a real difference in their fast-paced environment.
✨Tip Number 3
Practice your communication skills! Whether it’s a mock interview or just chatting with friends, being articulate and confident will help you stand out when you’re managing those complex diaries.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and coordinating meetings, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and proactive mindset. Tell us why you're the perfect fit for our fast-paced environment and how you can support our senior leaders effectively.
Showcase Your Communication Skills:Since excellent written and verbal communication is crucial for this role, make sure your application reflects that. Keep your language professional yet approachable, and don’t forget to proofread for any errors – attention to detail is key!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Leonard Curtis
✨Master the Diary Management
Since diary management is a key part of the role, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've resolved scheduling conflicts in the past and demonstrate your ability to anticipate needs.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be the first point of contact for senior leaders. Practice articulating your thoughts clearly and confidently. Consider preparing a brief introduction about yourself that highlights your communication style and how it has benefited previous roles.
✨Demonstrate Your Organisational Prowess
Be ready to share specific strategies you use to stay organised and manage multiple priorities. You might want to bring a sample of a project plan or a system you’ve used to track tasks and deadlines effectively.
✨Prepare for Stakeholder Management Scenarios
Think of examples where you've successfully built relationships with stakeholders. Be prepared to discuss how you handle sensitive information and maintain discretion, as this will be crucial in your role.
