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- Tasks: Support the VP and leadership team with project coordination and executive assistance.
- Company: LEO Pharma is a leader in medical dermatology, focused on innovation and collaboration.
- Benefits: Enjoy hybrid work options, flexible hours, and a dynamic team environment.
- Why this job: Join a proactive team, drive impactful projects, and shape the future of dermatology.
- Qualifications: Experience supporting at director level, strong organizational skills, and advanced knowledge of Microsoft Office.
- Other info: This role offers a chance to work closely with leadership and manage key business projects.
The predicted salary is between 36000 - 60000 £ per year.
Are you highly organized and proactive Executive Assistant who enjoys working in a fast paced environment, staying two steps ahead? Would you like to work within the leadership team and support with strategic focus? This could be the role for you! Apply Today.
Shape the LEO Pharma of tomorrow
At LEO Pharma, our mission transcends the conventional. We’re on an ambitious path to become the leaders in medical dermatology worldwide. As an Executive Assistant & Project Coordinator, you will provide comprehensive, efficient, and effective executive and administrative support to the Vice President UK/IE and executive support to the UK/IE Leadership Team.
In the UK/IE Affiliate, we share a "challenge accepted" mindset and are guided by our winning behaviours of simplification, collaboration, and accountability, to achieve our goals
Your new role
As an Executive Assistant & Project Coordinator you will autonomously and efficiently manage projects, ensuring consistency, efficiency, and best practice standards are applied in the provision of administrative support. Responsibilities will include but will not be limited to:
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Work closely with the Vice President UK/IE to provide executive support, for example complex calendar management, meeting management etc.
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Central coordinator and project manager for ad hoc key business projects involving all relevant stakeholders, driving business efficiencies, ensuring adherence to timelines and effective management of resources.
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Continually seeking ways to improve processes and approaches
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Drive and support the organisation of key meetings such as Annual All Company Conference, monthly UK/IE Leadership Team (LT) Meetings and other affiliate meetings.
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Support the Vice President UK/IE and UK/IE LT by taking accurate actions at montlhly UK/IE LT Meetings. Participate as a highly trusted and involved member of the VPs´s team with responsibility for organizing all Business meetings, including agenda creation, action follow up etc.
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Maintain accurate oversight of budget for Vice President UK/IE.
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A central coordinator and link between the Vice President UK/IE and the business
This role will be based in our UK office in Maidenhead and is open to hybrid working with working from home options 2-3 days per week.
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Substantial related experience, with proven ability of providing support at director level, including demonstrable ability to act with integrity at all times.
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Manage multiple stakeholders and projects simultaneously
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Ensures accountability by using time management techniques to allow responsibility to be taken for meeting strategic objectives.
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Support on complex organisational projects, whilst managing the ambiguity associated with collaborating across the organisation and collaborating effectively.
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Advanced knowledge of Outlook, SharePoint, PowerPoint, Word, Excel. Skilled at building slide decks would be an advantage.
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Assertiveness – Ability to take decisions within previously agreed parameters in VPs absence and to follow up actions from UKIE LT.
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Competency in managing relationships with key professional service suppliers.
LEO Pharma is built on collaboration, innovation and curiosity. Is this you? Can you bring this and and ability to be proactive with a ‘can do’ attitude whilst juggling priorities and remaining calm.
Executive Assistant and Project Coordinator employer: LEO Pharma
Contact Detail:
LEO Pharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Project Coordinator
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, such as Outlook, SharePoint, PowerPoint, Word, and Excel. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've managed multiple projects or stakeholders in the past. Be ready to discuss specific situations where your proactive approach led to successful outcomes.
✨Tip Number 3
Research LEO Pharma's mission and values thoroughly. Understanding their focus on collaboration, innovation, and curiosity will allow you to align your responses during interviews and show that you're a great cultural fit for the team.
✨Tip Number 4
Prepare to discuss your experience in managing complex calendars and meetings. Highlight any strategies you've used to ensure efficiency and effectiveness, as this is a key responsibility in the role.
We think you need these skills to ace Executive Assistant and Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organizational skills and experience in providing executive support. Emphasize any previous roles where you managed multiple stakeholders or projects simultaneously.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and LEO Pharma's mission. Mention specific examples of how you've successfully managed complex calendars, organized meetings, or improved processes in past positions.
Showcase Relevant Skills: Highlight your advanced knowledge of tools like Outlook, SharePoint, PowerPoint, Word, and Excel. If you have experience building slide decks, make sure to mention that as well.
Demonstrate Proactivity: In your application, provide examples of how you've taken initiative in previous roles. This could include instances where you identified areas for improvement or took charge of organizing key meetings.
How to prepare for a job interview at LEO Pharma
✨Show Your Organizational Skills
As an Executive Assistant, your ability to stay organized is crucial. Prepare examples of how you've successfully managed complex calendars or coordinated multiple projects simultaneously. This will demonstrate your proactive approach and efficiency.
✨Highlight Your Communication Abilities
Effective communication is key in this role. Be ready to discuss how you've maintained relationships with stakeholders and facilitated meetings. Share specific instances where your communication skills led to successful outcomes.
✨Demonstrate Problem-Solving Skills
LEO Pharma values innovation and curiosity. Prepare to discuss challenges you've faced in previous roles and how you approached problem-solving. Highlight your ability to improve processes and adapt to changing circumstances.
✨Familiarize Yourself with Relevant Tools
Advanced knowledge of tools like Outlook, SharePoint, and Excel is essential. Brush up on these applications and be prepared to discuss how you've used them effectively in past roles, especially in creating presentations or managing budgets.
