At a Glance
- Tasks: Manage daily office operations and support the Executive Leadership Team.
- Company: Join a creative and innovative international brand in London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Be part of a growing team where your contributions are valued.
- Why this job: Make a real impact in a fast-paced, supportive workplace.
- Qualifications: 4+ years in office management or executive support with strong organisational skills.
The predicted salary is between 36000 - 44000 £ per year.
London (Office based)
Leo Jack are delighted to be searching for an experienced Office Manager and Executive Assistant at a key time of growth for this innovative organisation.
Overview
Joining this growing, creative and international brand, this key role will be responsible for a broad range of operational, organisational and administrative activities, including:
- Managing the day-to-day running of the busy London office and creating a professional, welcoming and engaging workplace environment.
- Acting as a key and often first point of contact for employees, visitors, suppliers and external stakeholders.
- Managing office facilities, suppliers, budgets, maintenance and health & safety requirements.
- Coordinating company events, employee engagement initiatives and leadership meetings.
- HR: Supporting recruitment, interview coordination, onboarding and offboarding.
- HR: Maintaining employee records and supporting HR administration, payroll and benefits processes.
- Providing administrative and organisational support to the CEO and Executive Leadership Team.
- Managing calendars, meetings, travel and international itineraries.
- Supporting Board and senior leadership meetings, including logistics, materials and follow-up actions.
- Preparing presentations, reports and managing confidential documentation
- Criteria
This is a unique role and an exciting opportunity for an individual who is naturally organised, calm under pressure and comfortable managing multiple priorities.
You will ideally have
- 4+ years' experience in Office Management, Executive Support, People Operations, HR Administration or a similar business support role.
- Experience managing office operations within a fast-paced or growing business.
- Exposure to recruitment, onboarding, HR administration or wider employee lifecycle processes.
- Experience supporting senior executives or leadership teams would be highly advantageous.
- Excellent organisational and time-management skills, with strong attention to detail.
- Excellent communication skills and a confident relationship builder
- A proactive, hands-on and solutions-focused approach.
- The ability to work independently while collaborating effectively across the business.
- Strong Microsoft Office skills, including Outlook, Word, Excel, Power Point and Teams.
- Experience with travel management platforms would be beneficial but not essential.
Why Join?
This is an excellent opportunity to join an ambitious and growing international business where you will have a genuine impact, ownership and visibility.
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Office Manager and Executive Team Assistant employer: Leo Jack
Joining Leo Jack means becoming part of a dynamic and innovative international brand that values creativity and collaboration. As an Office Manager and Executive Team Assistant in our London office, you will enjoy a supportive work culture that prioritises employee engagement and professional growth, alongside competitive benefits and the chance to make a meaningful impact within a rapidly expanding organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and Executive Team Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Leo Jack.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Leo Jack.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager and Executive Team Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Leo Jack.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Leo Jack. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Leo Jack
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Leo Jack, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Leo Jack, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Leo Jack could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Leo Jack as they’re likely seeking a candidate who can enhance their workplace culture.
