London (Office based)
Leo Jack are delighted to be searching for an experienced Office Manager and Executive Assistant at a key time of growth for this innovative brand.
Overview
Joining this growing, creative and international brand, this key role will be responsible for a broad range of operational, organisational and administrative activities, including:
Office Management
- Managing the day-to-day running of the busy London office and creating a professional, welcoming and engaging workplace environment.
- Acting as a key and often first point of contact for employees, visitors, suppliers, VIP guests and external stakeholders.
- Managing office facilities, suppliers, budgets, maintenance and health & safety requirements.
- HR: Supporting recruitment, interview coordination, onboarding and offboarding.
- HR: Maintaining employee records and supporting HR administration, payroll and benefits processes.
Executive Assistant
- Supporting the Executive Team, providing administrative and organisational support to the CEO and C-Suite Leadership Team.
- Managing complex calendars, meetings, international travel and international itineraries.
- Supporting Board and senior leadership meetings, including logistics, materials and follow-up actions.
- Preparing presentations, reports and managing highly confidential documentation
- Coordinating company events, employee engagement initiatives and leadership meetings.
Criteria
This is a unique role and an exciting opportunity for an individual who is naturally organised, calm under pressure and comfortable managing multiple priorities.
You will ideally have:
- 4+ years' experience in Office Management and Executive Support or a similar business support role.
- Experience managing office operations within a fast-paced or growing business.
- Exposure to recruitment, onboarding, HR administration or wider employee lifecycle processes would be highly beneficial.
- Experience supporting senior executives or leadership teams would be highly advantageous.
- Excellent organisational and time-management skills, with strong attention to detail.
- Excellent communication skills and a confident relationship builder
- A proactive, hands-on and solutions-focused approach.
- Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
- Experience with travel management platforms would be beneficial but not essential.
- Experience within a fast-paced fashion or creative environment would be highly beneficial.
Why Join?
This is an excellent opportunity to join an ambitious and growing international business where you will have a genuine impact, ownership and visibility.
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