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For Companies At a Glance
- Tasks: Assist in managing board meetings, documentation, and company secretarial functions.
- Company: Join Lendlease, a global leader in real estate with over 100 years of UK experience.
- Benefits: Enjoy flexible work options, a top pension scheme, private health benefits, and 25 days annual leave.
- Why this job: Be part of a diverse team that values innovation and social impact in construction.
- Qualifications: No specific qualifications required; enthusiasm and willingness to learn are key.
- Other info: Opportunity to work with international teams and gain valuable corporate experience.
The predicted salary is between 36000 - 60000 £ per year.
About us
Lendlease are a globally integrated real estate group, we draw on decades of experience and the latest thinking in development, design, placemaking, construction and investments to deliver iconic and enormously successful places. With UK roots going back over 100 years, Lendlease’s Construction business brings deep knowledge and capability to all that we do. We are a trusted construction partner to many of the most respected private and public sector organisations in the UK.
The role
Contribute to the administration and delivery of the Company Secretariat function, prepare documentation, perform administration and logistical activities, and contribute to Company Secretariat policies, processes and operations.
What will you do?
- Board Meeting Requirements and Drafting
- Liaise with company directors (internal and external) and schedule all periodic and ad hoc board meetings and manage the company secretary calendar.
- Manage the annual board meeting calendar for our joint venture entities, including:
- Schedule all quarterly board meetings and restricted agenda meetings such as the signing of financial statements and approval of annual business plans;
- Assist in preparing and distributing board packs, including conflict of interest registers, matters arising registers and document execution registers.
- Coordinate with company directors and the company secretary and assist with the drafting and distribution of corporate authorisations (board minutes and director and member resolutions).
- Attend and minute board meetings and arrange for board minutes and other authorisations to be considered, approved and signed internally.
- Draft ad hoc board minutes and resolutions when requested in relation to e.g. POAs, bank mandates, loan agreements, share allotments and corporate restructures.
- For non-UK entities, liaise with our external service providers to obtain approval for shareholder resolutions, annual accounts and annual compliance requirements.
- Manage statutory filings for all UK companies.
- File relevant documents with Companies House through the GEMs system and directly with Companies House.
- Circulate copies of filings and related documents to relevant business contacts for their records.
- Obtain identity verification documentation from new directors.
- Ensure director distribution email lists are maintained and kept up to date.
- Coordinate documentation relating to director changes (including with Companies House and in GEMs).
- Maintain a database of electronic signatures.
- Manage internal entity establishment procedures and assist with constitutional documents, as needed.
- Assist with the approval of annual accounts and financial year-end processes, and work with finance and auditors to schedule board meetings for the signing of financial statements, including:
- Preparing and distributing board packs;
- Obtaining signed letters of financial support (where required);
- Completing all follow up actions (e.g. signing of minutes and documents);
- Delivering signed documents to the auditors and filing with Companies House.
- Arrange for updates to be uploaded onto Legal Link (internal legal SharePoint site).
- Manage the relationship with Computershare (provider of GEMs) and support GEMS requirements as appropriate.
- Assist in the Know Your Business Partner (KYBP) process.
What we provide
- Flexible and hybrid work options
- Industry leading pension scheme
- Private medical health benefit and dental plan options
- Enhanced parental leave
- Life assurance
- 25 days annual leave with the option to buy or sell additional days
- Wellbeing leave
- Health and wellbeing support and initiatives
- 24/7 confidential Employee assistance programme
- Discounted gym membership to over 2,500 gyms nationwide
Belong at Lendlease
We offer workplaces that unite diverse minds; where respect, equal treatment and equal opportunity are just the norm. We strive for our workforce to reflect the diversity of the communities in which we work; and for everyone to feel they belong. We build careers, develop skills, and invest in people. Imagine what more you can do here.
Assistant Company Secretary employer: Lendlease Corporation
Contact Detail:
Lendlease Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary
✨Tip Number 1
Familiarise yourself with the specific responsibilities of an Assistant Company Secretary, especially around board meeting requirements and statutory filings. Understanding these tasks will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the company secretarial field, particularly those who have experience in real estate or construction sectors. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Stay updated on the latest compliance regulations and best practices in corporate governance. Showing that you are proactive about your professional development can set you apart from other candidates.
✨Tip Number 4
Prepare thoughtful questions about Lendlease’s company culture and their approach to diversity and inclusion. This shows your genuine interest in the company and aligns with their values.
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Understand the Role: Thoroughly read the job description for the Assistant Company Secretary position. Make note of key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that match the job requirements. Use specific examples from your past roles that demonstrate your ability to handle board meeting logistics, documentation, and compliance tasks.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are a great fit for the role. Mention your understanding of the Company Secretariat function and express your enthusiasm for contributing to Lendlease's mission.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Assistant Company Secretary role.
How to prepare for a job interview at Lendlease Corporation
✨Understand the Role
Before the interview, make sure you thoroughly understand the responsibilities of an Assistant Company Secretary. Familiarise yourself with tasks such as managing board meetings, preparing documentation, and liaising with directors. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
As this role involves a lot of coordination and administration, be prepared to discuss your organisational skills. Share examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail and ability to meet deadlines.
✨Familiarise Yourself with Compliance Regulations
Since the position requires knowledge of statutory filings and compliance, brush up on relevant regulations and procedures. Being able to discuss how you would handle compliance issues or your understanding of the Companies House processes will impress your interviewers.
✨Prepare Questions for the Interviewers
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the company culture, team dynamics, or specific challenges the Company Secretariat faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
