Office Coordinator in Knebworth

Office Coordinator & Book Keeper | Permanent| Old Knebworth £29k-36k depending on background|

We are seeking a reliable and detail-oriented Bookkeeper with a SAGE background to join our clients busy team. This versatile role combines bookkeeping, general office duties, and coordination of reactive works, making it perfect for someone who enjoys variety and thrives in a fast-paced, friendly environment.

The Benefits Package: 21 days holiday and Pension

The Basics

• The salary is £29k 36k depending on background.
• Mon Fri 8:00-5:00pm 1 hours lunch

The Responsibilities:

Bookkeeping & Finance:

• Process invoices, payments, and reconciliations using Sage
• Manage accounts payable and receivable
• Assist with payroll processing and VAT returns
• Maintain accurate financial records and filing systems

General Office Administration:

• Answer incoming phone calls and manage the intercom system
• Set up job numbers and files, create cost sheets, and ensure spreadsheet formulas are accurate
• Maintain up-to-date job costing records
• Chase outstanding and overdue invoices
• Support other departments with ad hoc administrative tasks

Reactive Works Coordination:

• Contact nurseries to schedule jobs and gather relevant job details
• Issue and send purchase orders to subcontractors
• Follow up with subcontractors for quotes and invoices
• Log subcontractor attendance when QR codes are unavailable
• Confirm job completion with subcontractors
• Upload quotes to the online portal
• Match work orders with monthly consolidated invoices and file accordingly

The Skills & Requirements:

• Proven proficiency in Sage accounting software (essential)
• Previous experience in an accounts or finance role
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to multitask and work independently
• Good communication and interpersonal skills

Lemoncloud prides itself on partnering with places of work that encourage diversity, equality, and inclusion. At Lemoncloud we endeavour to get back to you with 48hrs of your application