At a Glance
- Tasks: Support the Children and Family Services Directorate with high-quality administrative assistance.
- Company: Join Leicestershire County Council, a supportive and inclusive workplace.
- Benefits: Competitive salary, flexible working options, and a commitment to professional development.
- Other info: Open to flexible working arrangements to suit your lifestyle.
- Why this job: Make a real difference in children's lives while developing your career.
- Qualifications: GCSEs in English and Maths, plus experience as a Personal Assistant.
The predicted salary is between 28605 - 31029 £ per year.
An exciting opportunity has arisen for a well-organised and resilient individual to join the Children and Family Services Business Support Team as a Personal Assistant. As a member of Children and Family Services, you will be required to ensure the development of high quality financial and administrative support and systems.
About the Role
The successful candidate will provide day-to-day responsibility for supporting the Children and Family Services Directorate. This includes providing a confidential, comprehensive, and professional Personal Assistant support service to the Director and Assistant Directors and other managers while liaising with staff at all levels internally, externally and across partner organisations. The role will include managing electronic diary systems, arranging appointments/meetings/travel arrangements and events. The successful candidate will need to be able to receive visitors and respond to and screen telephone calls, emails and other enquiries to provide a high level of customer care. The role suits someone who has previous experience as a PA and can work in a demanding environment, including working flexibly and being responsible for managing a high volume of tasks, including prioritisation, delegation and responding as necessary.
About You
To apply for this post, you must be able to evidence in your application how you meet the following criteria:
- Have a good standard of education to include English and Mathematics at GCSE Grade 9-4, NVQ Level 3 in Business Administration (or equivalent).
- Experienced in answering general routine correspondence on behalf of senior managers with proven significant experience providing high level PA support to Senior Managers.
- Experience of working within a busy office environment including administering and minuting meetings with fast, accurate typing and strong documentation production skills.
- Excellent IT skills, including Microsoft Word, Excel, Teams and PowerPoint.
- Excellent organisational and planning skills including a high level of interpersonal and communication skills, both verbal and written, including the ability to take clear messages and maintain up-to-date and accurate records.
- Have a flexible approach and the ability to work under pressure dealing with changing deadlines and quantities of work.
- To be able to prioritise own workload and use initiative to work to deadlines without close supervision.
In addition, we also expect you to share our commitment to our values and to delivering accessible and inclusive services which meet the needs of all of our residents. You will be asked to demonstrate your understanding of these commitments as part of the selection process. Reasonable adjustments will be considered for applicants with a disability. We are a Disability Confident Employer.
Interested in Flexible Working? We are open to discussions about flexible working, which may include part-time working, job sharing, term-time working, flexible start and finish times, and hybrid working, depending on the requirements of the role and the service. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below.
Contact: Kelly Wells, Business and HR Co-ordinator
Email: Kelly.wells@leics.gov.uk
Tel: 0116 305 5256
Personal Assistant- Secretariat Team employer: Leicestershire County Council
Leicestershire County Council is an excellent employer, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. Located at County Hall in Glenfield, the council provides flexible working options and values diversity, ensuring that all employees can thrive in their roles while contributing to meaningful public service. With a commitment to high-quality support for families and children, this position as a Personal Assistant offers the chance to make a real difference in the community.
Contact Details:
Leicestershire County Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant- Secretariat Team
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities at Leicestershire County Council or similar organisations.
✨Tip Number 2
Prepare for those interviews! Research the Children and Family Services Directorate and think about how your skills can support their mission. Practise common interview questions and be ready to showcase your organisational prowess and IT skills.
✨Tip Number 3
Show off your flexibility! In your conversations, highlight your ability to adapt to changing workloads and deadlines. This is key for a PA role, so make sure you have examples ready to demonstrate your resilience and prioritisation skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and committed to delivering high-quality support in a busy environment.
We think you need these skills to ace Personal Assistant- Secretariat Team
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience as a Personal Assistant in your application. We want to see how you've managed busy schedules, handled correspondence, and supported senior managers in the past.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and structure your points well so we can easily see how you meet the criteria. Remember, we love a well-organised application!
Tailor Your Application:Don’t just send a generic application! Tailor it to the role by mentioning specific skills and experiences that relate to the job description. This shows us you’re genuinely interested in the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at Leicestershire County Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant within the Children and Family Services. Familiarise yourself with the key tasks like managing diaries, arranging meetings, and providing administrative support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks in a busy environment. Highlight your experience with prioritising workloads and using tools like Microsoft Excel or Teams to stay organised. This will demonstrate your ability to handle the demands of the position.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to work under pressure. Think of situations where you had to adapt quickly or manage conflicting priorities, and be prepared to explain how you handled them. This will showcase your resilience and flexibility, which are crucial for this role.
✨Emphasise Your Communication Skills
As a Personal Assistant, strong communication is key. Be prepared to discuss how you've effectively communicated with senior managers and other staff members in previous roles. Share examples of how you’ve handled correspondence or taken minutes during meetings, as this will highlight your attention to detail and professionalism.
