Capital Projects Administrator in Leicester

This post will form an essential component of the capital projects team who will deliver UHL's annual capital backlog programme and Our Future Hospitals programme. The post holder's function is to effectively manage the Procure to Pay process and provide an efficient administration service for the UHL Capital Projects and Healthcare Planning Team, consisting of New Build and Refurbishment projects.

Main duties of the job:

• To process electronic requests for goods and services on the trust ordering system within the appropriate time scales and with adherence to UHL guidelines and controls.
• Produce financial reports to support monthly project reporting.
• To provide a helpdesk facility for use by trust staff/customers and to provide training for users of the efinancials procurement process.

Job responsibilities:

• This postholder will be flexible in approach to duties carried out at any of the University of Leicester NHS Trust Hospital sites when required, and ensure compliance with all Trust Standing Orders and Standing Financial instructions, Trust policies, Health and Safety and all other issues appertaining to the efficient delivery of a first class procurement function.
• To respond to Project Managers requests to raise and process Reconfiguration and Capital purchase orders in a timely manner.
• Identifying saving and rationalisation opportunities will be key to the role. This will also involve liaising with Suppliers and obtaining quotations via the electronic procurement system.
• To support the Tendering process and manage correspondence with external stakeholders.
• To process invoices, analysing a range of facts to determine action required; liaising with appropriate stakeholders to resolve queries.

Person Specification:

• Training & Qualifications: Educated to GCSE standard or equivalent essentially in Mathematics & English. Hold a procurement or logistics qualification.
• Experience: Experience of working in a procurement and financial environment. At least 2 years' experience of procurement or financial systems. At least 1 years' experience using Microsoft Office Systems, specifically Excel. Excellent presentation skills for production of financial reports. Experience of working in a customer service environment e.g helpdesk, call centre, reception. Advanced Excel skills.
• Communication and relationship skills: Excellent communication skills, both written and verbal; with ability to respond appropriately to sensitive and complex information. Be a team player; enthusiastic and self-motivated. Excellent telephone manner and polite and professional.
• Analytical and Judgement skills: Ability to work under pressure whilst maintaining good attention to detail. Ability to extract and analyse a range of data from Electronic Systems. Ability to proactively identify issues with wider contractual implications and respond in a timely manner.
• Planning and organisation skills: Able to adapt to changes in work priorities. Ability to work on own initiative; to organise & prioritise daily workloads and work to deadlines. Ability to work efficiently and keep accurate records of all activities for Audit purpose. Ability to work within time constraints. To be able to demonstrate on the job problem solving.
• Equality, Diversity and Inclusion: Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs. All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others.
• Other requirements specific to the role: Be able to work on/at any site within UHL NHS Trust as and when required. Have flexible approach to working and be available to work outside normal working hours as and when required. Enthusiastic and self-motivated. To be able to demonstrate ability to adapt to other roles as & when required (to include training when required).
• Commitment to Trust Values and Behaviours: Demonstrate the Trust's Values and Behaviours.
• Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.