Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide vital admin support to safeguarding services, managing diaries and sensitive information.
- Company: Join Hywel Dda University Health Board, a leading NHS provider in Wales.
- Benefits: Enjoy a competitive salary, full-time hours, and opportunities for professional growth.
- Why this job: Make a real difference in safeguarding while developing your administrative skills.
- Qualifications: Experience in office environments and strong communication skills are essential.
- Other info: Flexible working environment with potential for career advancement.
The predicted salary is between 21300 - 24000 £ per year.
The Safeguarding Administrative Support (Band 3) role provides essential administrative and secretarial support to the Health Board's safeguarding services, including safeguarding adults and children, Children Looked After (CLA), and Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV). The post holder ensures smooth office operations by managing diaries, meetings, and documentation, maintaining secure systems and databases, and handling sensitive information in line with confidentiality and data protection standards. Acting as a key communication point, they liaise with internal teams and external agencies, support training coordination, and assist with data collation for reports, contributing to the Health Board's statutory safeguarding responsibilities.
Main Duties of the Job
- Provide comprehensive administrative and secretarial support to the safeguarding team, including diary management, meeting coordination, agenda preparation, and minute-taking.
- Manage incoming calls, emails, and correspondence, signposting queries appropriately while maintaining confidentiality.
- Maintain and update safeguarding databases, intranet pages, and filing systems (electronic and paper).
- Prepare and process sensitive documentation such as referral forms, reports, and health assessments securely in line with data protection requirements.
- Liaise with internal teams and external agencies (e.g., Local Authorities, Police) to share safeguarding information appropriately.
- Organise safeguarding training sessions, including booking venues and preparing resources.
- Assist with data collation and reporting for audits, annual reports, and strategic safeguarding groups.
- Support improvements to administrative systems and local policies to enhance service efficiency.
About Us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services. We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Details
- Date posted: 23 January 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,313 to £26,999 a year per annum pro rata
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 100-AC015-0126
- Job location: Ty Nant - Glangwili General Hospital, Dolgwili Road, Carmarthen, SA31 2AF
Welsh Language
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment. Interviews will be held on 16/02/2026.
Person Specification
Essential
- Experience of working in an office environment with minimal levels of supervision
- Experience of administrating meetings, including minute taking and ability to take and report accurate messages
- Experience of working with a range of professionals as part of a team
- Experience of maintaining efficient and effective office systems
- Working with spreadsheets particularly Excel
- Working with professional health / social care staff
Desirable
- Experience of working in safeguarding services
- Experience of dealing with sensitive information
- Knowledge and experience of the NHS patient information systems WPAS, WDS, CYPRIS
Qualifications and Knowledge
Essential
- Level 3 qualification or equivalent demonstrable experience of administrative / office skills and knowledge.
- Knowledge of child and adult safeguarding statutory status and policy and procedures
- Knowledge & understanding of the concept and application of confidentiality
- Good working knowledge of administrative and secretarial processes e.g. electronic filing systems and formatting documents/reports
Desirable
- Knowledge of Children Looked After, Domestic Abuse and Public Protection
- Knowledge of Medical / Healthcare Terminology
Other
Essential
- Flexible approach to the needs of the service
- Ability to travel within a geographical area in a timely manner
Desirable
- Welsh Speaker (Level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Hywel Dda University Health Board
Ty Nant - Glangwili General Hospital, Dolgwili Road, Carmarthen, SA31 2AF
Website: https://hduhb.nhs.wales/
Safeguarding Administrative Support in Carmarthen employer: Lehrman Cameron Studio, LLC
Contact Detail:
Lehrman Cameron Studio, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Safeguarding Administrative Support in Carmarthen
✨Tip Number 1
Network like a pro! Reach out to people in the safeguarding field, whether through LinkedIn or local events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for those interviews! Research the Health Board and its safeguarding services. Knowing their mission and recent projects will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills. As a key point of contact, being able to articulate your thoughts clearly is crucial. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team at Hywel Dda University Health Board.
We think you need these skills to ace Safeguarding Administrative Support in Carmarthen
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Safeguarding Administrative Support role. We want to see how you can contribute to our safeguarding services, so don’t hold back on showcasing relevant experiences!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Showcase Your Confidentiality Skills: Since this role involves handling sensitive information, make sure to mention any experience you have with confidentiality and data protection. We need someone who understands the importance of keeping information secure, so let us know how you’ve done this in the past!
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Lehrman Cameron Studio, LLC
✨Know Your Stuff
Before the interview, make sure you understand the safeguarding policies and procedures relevant to the role. Familiarise yourself with key terms like 'Children Looked After' and 'VAWDASV'. This will show that you're not just interested in the job but also committed to the safeguarding mission.
✨Showcase Your Admin Skills
Be ready to discuss your experience with diary management, minute-taking, and handling sensitive information. Bring examples of how you've maintained efficient office systems in the past. This is your chance to demonstrate that you can keep things running smoothly!
✨Communication is Key
Since this role involves liaising with various teams and external agencies, highlight your communication skills. Prepare to share examples of how you've effectively communicated in previous roles, especially when dealing with sensitive topics or information.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as managing a busy schedule or dealing with confidential information. Be prepared to discuss how you'd handle these situations, showcasing your problem-solving skills and adaptability.
