Office Manager

About Us Legora is on a mission: to redefine how legal work gets done. Our AI-native workspace empowers legal professionals not just to work faster – but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. Today we are trusted by global firms in over 40 countries. When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together.

The Role We’re looking for an Office Manager to own and operate Legora’s London office, ensuring it runs smoothly and efficiently while aligning with our culture of excellence, speed, and care. This role exercises independent judgment and discretion on significant operational matters, including vendor selection, budget oversight, and decisions that directly impact office operations, employee experience, and business continuity.

This position offers meaningful growth for the right candidate—someone who can build scalable systems, lead through expansion, and help shape the operational foundation of our UK presence. You will be the first point of contact for everyone visiting the London office, ranging from candidates to CEOs and law firm partners, and the primary on-site decision maker for all office-related needs in London.

What You’ll Do

• Office Operations & Facilities
  • Own day-to-day operations of the London office, ensuring the space is fully functional, safe, compliant, and aligned with company standards.
  • Make independent decisions related to office setup, space planning, workflows, and operational priorities.
  • Oversee building access, safety protocols, deliveries, equipment setup, meeting rooms, and space utilisation.
  • Maintain office inventory, furniture, and workspace standards based on operational needs and budget considerations.
  • Serve as the primary liaison with building management.
• On-Site IT Operations Liaison
  • Act as the on-site IT operations liaison in partnership with global IT and Security teams.
  • Independently assess and prioritise local IT needs and coordinate resolutions.
  • Manage device distribution for new hires and maintain local hardware inventory.
• Vendor, Contract & Budget Management
  • Source, evaluate, negotiate, and manage vendor contracts for cleaning, maintenance, IT, supplies, and other office services.
  • Own and manage the London office operating budget, including forecasting, spend tracking, and cost optimisation.
  • Approve routine operational expenses and recommend vendor or contract changes that impact cost, quality, or efficiency.
• Employee & Visitor Experience
  • Act as the first point of contact for visitors, using the reception area as your primary workstation.
  • Independently design and maintain a high-quality office environment that reflects Legora’s culture and values.
  • Support new hire onboarding, workspace setup, and office-related People and HR needs.
• Process, Compliance & Continuous Improvement
  • Develop, implement, and continuously improve operational processes for the London office.
  • Identify opportunities to improve efficiency, reduce costs, and enhance employee experience.

Who You Are

• Operationally strong, with the ability to evaluate options and make sound decisions.
• Hands-on and resourceful, comfortable balancing execution with judgment-based decision-making.
• Tech-savvy and comfortable assessing IT-related tradeoffs and priorities.
• Commercially aware, with experience managing budgets, evaluating vendors, and negotiating services.
• Professional and service-oriented, with strong discretion and judgment.
• Collaborative across functions and time zones.
• Comfortable operating independently with accountability for outcomes.

What We’re Looking For

• 5–7+ years of experience in office management, operations, facilities, or similar roles.
• Experience owning an office end-to-end with decision-making authority over vendors, budgets, and operations.
• Demonstrated experience negotiating vendor contracts and managing operating budgets.
• Strong communication skills and attention to detail.
• Must be legally authorized to work in the United Kingdom.

What’s In It For You

• Build London from the ground up by owning Legora’s flagship UK office.
• High visibility and ownership with real operational decision-making authority.
• Close collaboration with global leadership and Stockholm-based Operations.
• Career growth through broad exposure to office operations, budgeting, vendor management.
• Meaningful work supporting the future of AI in law.

Legora is an Equal Opportunity Employer. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work.