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For Companies At a Glance
- Tasks: Support multiple leaders with calendars, travel, and communication to keep operations smooth.
- Company: Join Legora, a dynamic tech company focused on innovation and teamwork.
- Benefits: Inclusive culture, diverse team, and opportunities for personal and professional growth.
- Other info: Embrace diversity and thrive in a supportive, high-performance culture.
- Why this job: Be the backbone of our leadership team and make a real impact behind the scenes.
- Qualifications: Proactive mindset, strong communication skills, and experience in fast-paced environments.
The predicted salary is between 40000 - 50000 £ per year.
The Role
Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day‑to‑day focus will be providing dedicated, high‑velocity support to multiple VPs within the organization or one CXO.
What You'll Do
- Manage complex support across multiple leaders: own calendar, travel logistics, and email for Executive and several VPs.
- Design time to reflect shifting priorities and strategic focus, using AI to optimize productivity.
- Coordinate internal and external meetings across multiple time zones – ensuring every touchpoint is prepared, purposeful, and followed up.
- Lead planning and execution of key team moments – including recurring meetings, offsites, workshops, and informal gatherings.
- Triage inbound requests, protect focus time, and help communication flow smoothly across the team.
- Partner closely with stakeholders to flag blockers, support decision‑making, and help the team stay one step ahead.
- Provide operational support to keep projects, initiatives, and team collaboration on track.
- Take initiative to improve the way the team operates – spotting friction points and building better systems.
- Review expense reports of those you support and their direct reports.
- Book travel for those you support as needed using our travel management system.
What You Bring
- A proactive, problem‑solving mindset – you act before issues arise and take full ownership.
- Experience from a technology and/or scale‑up start‑up environment.
- Deep attention to detail and a love of structure – you make things faster, smoother, clearer.
- Strong communication skills, confident in handling sensitive or high‑stakes communication.
- High discretion and maturity – you know how to navigate different stakeholders and build trust.
- Comfort with tools like Google Workspace, Slack, and Notion – and a quick learner when new systems come in.
- A genuine desire to support others and make the team better – you take pride in the work behind the scenes.
Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high‑performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.
Executive Assistant employer: Legora
Contact Detail:
Legora Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Legora. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills align with the Executive Assistant role and be ready to share examples of your problem-solving mindset.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio or a digital presentation that highlights your past experiences managing complex schedules and projects. It’ll impress the hiring team!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting multiple leaders and managing complex schedules, as this is key for us at StudySmarter.
Showcase Your Problem-Solving Skills: We love a proactive mindset! In your application, share examples of how you've tackled challenges in previous roles. This will show us that you can think on your feet and take ownership of tasks.
Highlight Your Communication Skills: Strong communication is crucial for this role. Use your application to demonstrate how you've effectively handled sensitive communications or collaborated with various stakeholders in the past.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Legora
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like managing calendars, coordinating meetings, and supporting multiple leaders. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Problem-Solving Skills
During the interview, be ready to share examples of how you've proactively solved problems in previous roles. Highlight situations where you took initiative to improve processes or manage complex schedules. This will demonstrate your proactive mindset and ability to handle challenges.
✨Communicate Clearly and Confidently
Strong communication is crucial for an Executive Assistant. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you handle sensitive communications and maintain discretion, as this is vital in supporting high-level executives.
✨Familiarise Yourself with Relevant Tools
Make sure you’re comfortable with tools like Google Workspace, Slack, and Notion, as these are likely to be part of your daily tasks. If you have experience with similar tools, mention it during the interview. Showing that you can quickly adapt to new systems will give you an edge.