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For Companies At a Glance
- Tasks: Support multiple leaders with calendars, travel, and communication to keep operations smooth.
- Company: Join Legora, a dynamic tech company focused on innovation and teamwork.
- Benefits: Inclusive culture, diverse team, and opportunities for personal and professional growth.
- Other info: Exciting chance to work in a fast-paced environment with great career advancement potential.
- Why this job: Be the backbone of our leadership team and make a real impact behind the scenes.
- Qualifications: Proactive problem-solver with strong communication skills and attention to detail.
The predicted salary is between 40000 - 50000 £ per year.
The Role
Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day‑to‑day focus will be providing dedicated, high‑velocity support to multiple VPs within the organization or one CXO.
What You'll Do
- Manage complex support across multiple leaders: own calendar, travel logistics, and email for Executive and several VPs.
- Design time to reflect shifting priorities and strategic focus, using AI to optimize productivity.
- Coordinate internal and external meetings across multiple time zones – ensuring every touchpoint is prepared, purposeful, and followed up.
- Lead planning and execution of key team moments – including recurring meetings, offsites, workshops, and informal gatherings.
- Triage inbound requests, protect focus time, and help communication flow smoothly across the team.
- Partner closely with stakeholders to flag blockers, support decision‑making, and help the team stay one step ahead.
- Provide operational support to keep projects, initiatives, and team collaboration on track.
- Take initiative to improve the way the team operates – spotting friction points and building better systems.
- Review expense reports of those you support and their direct reports.
- Book travel for those you support as needed using our travel management system.
What You Bring
- A proactive, problem‑solving mindset – you act before issues arise and take full ownership.
- Experience from a technology and/or scale‑up start‑up environment.
- Deep attention to detail and a love of structure – you make things faster, smoother, clearer.
- Strong communication skills, confident in handling sensitive or high‑stakes communication.
- High discretion and maturity – you know how to navigate different stakeholders and build trust.
- Comfort with tools like Google Workspace, Slack, and Notion – and a quick learner when new systems come in.
- A genuine desire to support others and make the team better – you take pride in the work behind the scenes.
Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high‑performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.
Executive Assistant employer: Legora
Contact Detail:
Legora Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Legora or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the Executive Assistant role. Think about how you’d handle complex scheduling or communication challenges, and be ready to share your strategies.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools like Google Workspace, Slack, and Notion. Being comfortable with these platforms will demonstrate your readiness to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Legora.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting multiple leaders and managing complex schedules, as this is key for us at StudySmarter.
Showcase Your Problem-Solving Skills: We love a proactive mindset! In your application, share examples of how you've tackled challenges before they became issues. This will show us that you can take ownership and drive operational alignment.
Highlight Your Communication Skills: Strong communication is crucial for this role. Use your application to demonstrate how you've effectively handled sensitive communications or collaborated with various stakeholders in the past.
Use Our Website to Apply: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Legora
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing calendars and coordinating meetings across time zones. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Problem-Solving Skills
During the interview, be ready to share examples of how you've proactively solved problems in previous roles. Highlight situations where you took initiative to improve processes or resolve issues before they escalated. This aligns perfectly with the proactive mindset they're looking for.
✨Demonstrate Your Communication Prowess
Since strong communication skills are crucial for this role, prepare to discuss how you've handled sensitive communications in the past. Think of specific instances where your communication made a difference, whether it was with stakeholders or team members. This will showcase your maturity and discretion.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with tools like Google Workspace, Slack, and Notion, as these are likely to come up during the interview. If you have experience with similar systems, mention that too! Being tech-savvy will give you an edge and show that you're ready to hit the ground running.