Office Manager

About Us Legora is on a mission: to redefine how legal work gets done. Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. We’re turning possibility into reality. Today we are trusted by global firms in over 40 countries. When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together. If you’re excited by building from first principles, working with exceptional people, and accelerating change in a high-stakes, high-impact domain—then this is the moment and the place.

The Role We’re looking for an Office Manager to own and operate Legora’s London office, ensuring it runs smoothly and efficiently while aligning with our culture of excellence, speed, and care. This role exercises independent judgment and discretion on significant operational matters, including vendor selection, budget oversight, and decisions that directly impact office operations, employee experience, and business continuity. The Office Manager will be responsible for anchoring new office openings to the standard of excellence set in our Stockholm headquarters, with travel expected during go-live periods and sporadic upkeep. This position offers meaningful growth for the right candidate—someone who can build scalable systems, lead through expansion, and help shape the operational foundation of our UK presence.

You will be the first point of contact for everyone visiting the London office, ranging from candidates to CEOs and law firm partners, and the primary on-site decision maker for all office-related needs in London, while reporting into our Operations team in Stockholm. This is a hands-on work across workspace strategy, vendor and contract management, budget oversight, logistics, onboarding support, and day-to-day employee experience. You will proactively identify issues, make informed decisions, and implement solutions that support Legora’s rapid growth in the UK.

What You’ll Do

• Office Operations & Facilities Own day-to-day operations of the London office, ensuring the space is fully functional, safe, compliant, and aligned with company standards. Make independent decisions related to office setup, space planning, workflows, and operational priorities. Oversee building access, safety protocols, deliveries, equipment setup, meeting rooms, and space utilisation. Maintain office inventory, furniture, and workspace standards based on operational needs and budget considerations. Serve as the primary liaison with building management and make decisions that affect office operations and employee experience.
• On-Site IT Operations Liaison Act as the on-site IT operations liaison in partnership with global IT and Security teams. Independently assess and prioritise local IT needs and coordinate resolutions. Manage device distribution for new hires and maintain local hardware inventory. Support and influence the rollout of IT infrastructure improvements and security standards in London.
• Vendor, Contract & Budget Management Source, evaluate, negotiate, and manage vendor contracts for cleaning, maintenance, IT, supplies, and other office services. Own and manage the London office operating budget, including forecasting, spend tracking, and cost optimisation. Approve routine operational expenses and recommend vendor or contract changes that impact cost, quality, or efficiency. Monitor contract renewals and vendor performance and make recommendations or decisions to improve outcomes.
• Employee & Visitor Experience Act as the first point of contact for visitors, using the reception area as your primary workstation. Independently design and maintain a high-quality office environment that reflects Legora’s culture and values. Support new hire onboarding, workspace setup, and office-related People and HR needs. Coordinate in-office meetings, events, and hospitality with discretion and judgment. Serve as the trusted on-site owner for employee experience decisions and day-to-day needs.
• Process, Compliance & Continuous Improvement Develop, implement, and continuously improve operational processes for the London office. Identify opportunities to improve efficiency, reduce costs, and enhance employee experience, and independently act on those opportunities. Operate with autonomy while keeping global leadership informed and aligned on key decisions.

Who You Are Operationally strong, with the ability to evaluate options and make sound decisions. Hands-on and resourceful, comfortable balancing execution with judgment-based decision-making. Tech-savvy and comfortable assessing IT-related tradeoffs and priorities. Commercially aware, with experience managing budgets, evaluating vendors, and negotiating services. Professional and service-oriented, with strong discretion and judgment. Collaborative across functions and time zones. Comfortable operating independently with accountability for outcomes.

What We’re Looking For 5–7+ years of experience in office management, operations, facilities, or similar roles. Experience owning an office end-to-end with decision-making authority over vendors, budgets, and operations. Demonstrated experience negotiating vendor contracts and managing operating budgets. Experience setting performance goals tied to operational outcomes rather than task volume. Strong communication skills and attention to detail. Must be legally authorized to work in the United Kingdom. Excitement about shaping the physical and operational foundation of Legora’s UK presence.

What’s in It for You Build London from the ground up by owning Legora’s flagship UK office. High visibility and ownership with real operational decision-making authority. Close collaboration with global leadership and Stockholm-based Operations. Career growth through broad exposure to office operations, budgeting, vendor management. Cross-functional impact with People, IT, and Go To Market teams. In-person environment. Meaningful work supporting the future of AI in law.

Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work.