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- Tasks: Support executives by managing calendars, travel, and communications while optimising productivity.
- Company: Legora is redefining legal work with innovative technology and a collaborative culture.
- Benefits: Competitive salary, inclusive environment, and opportunities for professional growth.
- Other info: Diverse and inclusive workplace committed to empowering every team member.
- Why this job: Join a dynamic team shaping the future of legal tech and making a real impact.
- Qualifications: Proactive mindset, strong communication skills, and experience in tech or start-up environments.
The predicted salary is between 40000 - 50000 £ per year.
About Us Legora is on a mission: to redefine how legal work gets done. Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries. When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them.
The Role Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day-to-day focus will be providing dedicated, high-velocity support to multiple VPs within the organization or one CXO.
What You’ll Do
- Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs.
- Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.
- Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
- Triage inbound requests, protect focus time and help communication flow smoothly across the team.
- Provide operational support to keep projects, initiatives and team collaboration on track.
- Take initiative to improve the way the team operates - spotting friction points and building better systems.
- Review expense reports of those you support and their direct reports.
- Book travel for those you support as needed using our travel management system.
What You Bring
- A proactive, problem-solving mindset - you act before issues arise and take full ownership.
- Experience from a technology and/or scale-up start-up environment.
- Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
- Strong communication skills, confident in handling sensitive or high-stakes communication.
- High discretion and maturity - you know how to navigate different stakeholders and build trust.
- Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
- A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work.
Executive Assistant employer: Legora AB
Contact Detail:
Legora AB Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Legora or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the unexpected! When you get that interview call, be ready to showcase your problem-solving skills. Think of examples from your past where you’ve tackled challenges head-on, just like the proactive mindset Legora values.
✨Tip Number 3
Show off your tech-savviness! Familiarise yourself with tools like Google Workspace and Slack before your interview. Being comfortable with these platforms will demonstrate that you’re ready to hit the ground running in a tech-driven environment.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you note. It’s a great way to express your enthusiasm for the role and keep you fresh in their minds. Plus, it shows you’re detail-oriented, which is key for an Executive Assistant!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Proactive Side: In your application, let us see that proactive, problem-solving mindset we’re after. Share examples of how you've taken initiative in past roles, especially in fast-paced environments. We want to know how you tackle challenges before they even arise!
Highlight Your Attention to Detail: Make sure to emphasise your love for structure and detail in your written application. Use specific examples to demonstrate how your meticulous nature has improved processes or outcomes in previous positions. We appreciate clarity and efficiency!
Communicate Confidently: Since strong communication skills are key for this role, ensure your application reflects that. Be clear and concise, and don’t shy away from discussing any sensitive situations you’ve navigated successfully. We value maturity and discretion!
Familiarity with Tools is a Plus: Mention your comfort with tools like Google Workspace, Slack, and Notion in your application. If you’ve used similar systems, share your experiences! We’re looking for quick learners who can adapt to new tech easily, so show us what you’ve got.
How to prepare for a job interview at Legora AB
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Legora. Familiarise yourself with the responsibilities like managing calendars, coordinating meetings, and providing operational support. This will help you articulate how your skills align with their needs.
✨Showcase Your Problem-Solving Skills
Legora values a proactive mindset, so be ready to share examples of how you've tackled challenges in previous roles. Think of specific instances where you anticipated issues and took initiative to resolve them, demonstrating your ability to keep things running smoothly.
✨Highlight Your Tech Savviness
Since the role involves using tools like Google Workspace, Slack, and Notion, be prepared to discuss your experience with these platforms. If you’ve used any similar tools, mention them and explain how they helped you optimise workflows or improve team collaboration.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in Legora's mission and culture. For example, ask about how they measure success for the Executive Assistant role or what challenges the team is currently facing.