Executive Assistant, Lego Brand Retail

Are you ready to bring together structure, communication excellence, and day-to-day operational leadership in a fast-paced role partnering closely with leadership? Join us as an Executive Assistant and become a trusted partner to the Vice President (VP) of LEGO Brand Retail Stores (LBR). In this impactful role, you will drive structure, enable collaboration, and support initiatives that shape the future of LEGO Brand Retail Stores in AMS and EMEA.

Core Responsibilities

• Provide high-level administrative support to the VP, pro-actively supporting daily management duties such as calendar management, reporting, etc.
• Anticipate needs and propose solutions to avoid scheduling issues, workload bottlenecks, or communication gaps.
• Organize end-to-end travel arrangements, including itineraries, accommodations, and visa requirements.
• Manage the LBR Leadership Team's meeting agenda and summaries, while capturing actions and following up on tasks accordingly.
• Steer the annual calendar for the VP and Leadership Team (town halls, regular meetings, seminars, etc.) and support them through ad-hoc project coordination.
• Support Global Core Processes (people, finance and communication plans).
• Contribute to strengthening collaboration and stakeholder management towards relevant stakeholders, while representing the VP with professionalism and discretion.
• Provide detailed planning and coordination of meetings, workshops, seminars and events including yearly Store Manager summit in AMS.
• Support the onboarding process for new team members and help foster a collaborative, inclusive team culture.
• Arrange quarterly LBR Leadership team off-site conferences.
• Participate in ad-hoc projects.

Do you have what it takes?

The ideal candidate has extensive experience as an Executive Assistant, Personal Assistant, Business Enabler, or equivalent. You bring proven experience in supporting senior leadership with independently managing complex administrative tasks, prioritising conflicting demands and navigating shifting priorities by demonstrating strong flexibility, structure, and sharp attention to detail. Moreover, you bring:

• High level of service, problem-solving and judgement skills, enabling you to make sound recommendations to facilitate smooth day-to-day operations.
• Ability to manage multiple priorities, while navigating in a dynamic, fast-moving environment.
• High level of professionalism, confidentiality, and discretion in handling sensitive information.
• Proven event planning and coordination skills.
• Experience using Microsoft products, IT platforms and apps.
• Strong skills in creating presentation materials.
• Exceptional English communication skills – both written and verbal.
• A structured, trustworthy, proactive and positive attitude, with global awareness.

What’s in it for you?

Here is what you can expect:

• Family Care Leave – We offer enhanced paid leave options for those important times.
• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
• Wellbeing – We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.
• Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.
• Bonus – We do our best work to succeed together. When goals are reached and if eligible, you’ll be rewarded through our bonus scheme.
• Workplace – When you join the team you’ll be assigned a primary workplace location i.e. one of our offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team. The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.