At a Glance
- Tasks: Plan and coordinate exciting live events, ensuring everything runs smoothly.
- Company: Join Legends Global, a leader in sport and entertainment with a vibrant culture.
- Benefits: Enjoy 25 days annual leave, health support, and discounted event tickets.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Be part of unforgettable experiences and make your mark in the events industry.
- Qualifications: Experience in events or transferable skills, plus strong relationship-building abilities.
The predicted salary is between 27000 - 33000 £ per year.
Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions - from venue development and event programming to revenue strategy and hospitality. We take a 360-degree, data-driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide.
Our organisation is committed to fostering an inclusive and forward-thinking environment where diversity drives innovation and collaboration. As the largest entertainment venue in the York region, York Barbican is where memorable moments come to life, welcoming top tier music, comedy, sport and corporate events to the heart of the city and proudly hosting over 200 events and 130,000 visitors each year.
The Events Manager is responsible for the planning, advancement, coordination, and successful delivery of a diverse programme of live events including concerts, comedy shows, sporting fixtures, conferences, and corporate events. Working closely with promoters, tour representatives, event organisers, contractors, and internal departments, the role ensures all events are delivered safely, efficiently, and to the highest operational and customer service standards.
The Events Manager acts as Duty Manager during events, overseeing venue operations, managing event budgets and recharges, and ensuring compliance with health, safety, security, and licensing requirements.
Key Responsibilities:
- Lead the planning and advancement of allocated events at the venue.
- Act as the primary point of contact for promoters, event organisers, tour representatives, and clients, providing guidance, coordinating event requirements, and building strong professional relationships throughout the event lifecycle.
- Manage the operational delivery of events as Duty Manager, overseeing load-ins, event operations, and load-outs, while coordinating venue teams, contractors, and production personnel to ensure successful execution.
- Ensure the highest standards of health, safety, security, and compliance, producing and reviewing event-specific risk assessments and safety documentation, and responding effectively to incidents and emergency situations.
- Manage event budgets, forecasts, expenditure, and client recharges, ensuring costs are controlled, accurately recorded, and communicated to clients and stakeholders.
- Coordinate cross-functional working across all venue departments and external contractors, facilitating effective communication, leading event briefings, monitoring performance standards, and driving continuous improvement in event delivery and customer experience.
Experience and Skills:
- Experience in the events industry or transferable skills from a similar role.
- Ability to build good working relationships with team members, clients, contractors and visiting production teams.
- Practical experience in writing risk assessments and safety documentation.
- Competent in the use of Microsoft Office with extra emphasis on Excel.
- The ability to interpret CAD drawings and use of CAD software is preferable.
At Legends Global, we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. We are committed to active inclusion, diversity, and equal opportunities. We welcome discussions about flexible working arrangements. If you are interested in applying, we encourage you to submit your application as soon as possible to ensure it is considered.
Hospitality and Events Coordinator in York employer: Legends Global
Legends Global is an exceptional employer that prioritises operational excellence and employee development within the vibrant hospitality sector of London. With a strong focus on fostering a high-performance culture, employees benefit from generous annual leave, life assurance, and a robust pension scheme, all while working in a dynamic environment that encourages growth and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality and Events Coordinator in York
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Legends Global. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Legends Global
Don't be shy about reaching out to Legends Global directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Hospitality and Events Coordinator in York
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Legends Global and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Legends Global
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
