Legal Secretary

Company Benefits:

• £25-27,500 depending on experience
• Staff introduction bonus
• 25 days holiday
• Auto enrolment pension scheme
• Enhanced sick pay
• Free eye tests
• Paid flu vaccinations
• Discounted legal advice
• Opportunities to participate in company sponsored charitable events

A great opportunity has arisen for a Legal Secretary to join our client law firm based in Berkhamsted where you will be working and assisting the Private Client Department.

The Candidate:

• Previous experience as a Legal Secretary, preferably in Private Client, although other legal secretarial experience will be considered.
• Excellent interpersonal skills and clear written and oral communication.
• Proven audio typing experience.
• Excellent organisational skills.
• Ability to communicate both in writing and orally with a wide range of people.
• Demonstrate a courteous, helpful and pleasant manner both in person and on the phone.
• Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team.
• Self-motivation with the ability to be a self-starter and work independently or within a team.
• Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel.
• Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes.

The Role:

• Experience in the production of documents and correspondence using audio/copy typing.
• Experience of standard template documents used in Private Client such as Probate Applications, Wills and LPAs.
• Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid.
• Attending to clients and others, both on the telephone and in person, dealing with initial enquiries and/or taking detailed messages.
• Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate.
• Ensure all meetings have appropriate facilities arranged (e.g. meeting room booked, refreshments available).
• Setting up new files accurately and speedily on instruction.
• Maintaining Fee Earners client details on the firms database (ALB) and updating as and when required.
• Dealing promptly and accurately with all filing and storage/retrieval requirements in respect of client files.
• Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records.
• Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate.
• Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data.
• Undertaking any other ad hoc duties as requested by the professional staff in the department.
• Support as and when requested in firm-wide and departmental marketing events.

Details:

• Berkhamsted office based
• Full Time - 09:00 to 17:30 Monday to Friday
• Department - Private Client Wills, Trusts, Probates
• Start Date: ASAP

Specific Requirements:

• Must be an experienced Legal Secretary, preferably with knowledge and prior experience in Private Client Law, dealing with Wills, LPAs, Trusts and Probate matters.
• Fast and accurate digital audio dictation and keyboard skills, along with a good telephone manner and an awareness of the legal forms used.
• Our clients will also consider a Legal Secretary who has experience in other practice areas and who can transfer their legal skills to this role.

Legals 4 Lawyers will try and respond to all applications for the role within 72 hours. However, we experience high volumes of applications and if you have not heard from us within this period of time, unfortunately your application will not have been successful. Thank you and good luck.