Property Legal Assistant in Totnes

Location: Totnes, Devon
Salary: Competitive, dependent on experience
Job Type: Full-time, Permanent

The Role

A well-established law firm based in Totnes is looking to recruit a Legal Assistant to join its friendly and professional team.

This is an excellent opportunity for an organised and motivated individual to provide valuable support to solicitors and fee-earners, while developing their knowledge and experience within a legal environment.

The successful candidate will provide a combination of legal and administrative support, helping to ensure matters progress efficiently and that clients receive a consistently high level of service.

Key Responsibilities

• Providing day-to-day administrative and legal support to solicitors and fee-earners.
• Preparing, formatting and amending legal correspondence and documentation.
• Opening, maintaining and closing client files, ensuring records are accurate and up to date.
• Managing incoming and outgoing correspondence, emails and telephone calls.
• Liaising professionally with clients, colleagues and external organisations.
• Arranging appointments, meetings and maintaining diaries where required.
• Assisting with the preparation of documents, forms and other legal paperwork.
• Monitoring key dates and deadlines and ensuring that tasks are followed up promptly.
• Carrying out basic legal research and gathering information where required.
• Assisting with file management, archiving and general administration.
• Preparing documents for meetings, hearings or other appointments where appropriate.
• Assisting with billing, time recording and other administrative processes.
• Maintaining strict confidentiality when dealing with sensitive client and legal information.
• Working collaboratively with colleagues across the firm and providing support where required.
• Undertaking any other reasonable duties to assist with the smooth running of the department and wider firm.

The Ideal Candidate

The firm is looking for someone who is highly organised, professional and personable, with excellent attention to detail and a genuine interest in working within the legal sector.

Previous experience within a law firm would be advantageous, although candidates with strong administrative, customer service or professional services experience who are looking to move into law will also be considered.

The successful candidate will ideally demonstrate:

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Excellent attention to detail and accuracy.
• A professional and confident approach to client care.
• The ability to manage a busy workload and prioritise competing deadlines.
• A proactive and positive attitude.
• The ability to work independently as well as part of a team.
• Good IT skills, including Microsoft Word, Outlook and Excel.
• Discretion and an understanding of the importance of confidentiality.
• A genuine interest in developing a career within the legal profession.

The Opportunity

This is a fantastic opportunity for someone looking to establish or further develop their career within a supportive law firm in Totnes.

The firm offers a professional and friendly working environment, with the opportunity to gain valuable experience across a range of legal work and develop longer-term within the business.

Legal Southwest will never, without exception, send out your CV without your prior knowledge or consent so please be assured that we treat every application with the utmost confidentiality.