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- Tasks: Manage office processes in finance, HR, communications, and legal administration.
- Company: Join Legal Aid SA, a top employer dedicated to social justice.
- Benefits: Competitive salary, career growth, and a supportive work environment.
- Why this job: Make a difference in the community while developing your career.
- Qualifications: Grade 12, relevant tertiary qualification, and 5 years of admin experience.
- Other info: Promote equity and diversity in a dynamic workplace.
The predicted salary is between 25000 - 35000 £ per year.
Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 12 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.
Applications are invited from persons interested to fill in the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Newcastle.
KEY OUTPUTS- Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
- Manage administrative functions from a compliance and operational effectiveness approach.
- Management of the Manual and Standard Operating Procedures (SOPs) for the office and advise on application.
- Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
- Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
- Management oversight of BI reports to accurately reflect the status of strategy implementation.
- Management and monitoring of local office contracts to ensure compliance and value for money.
- Management and monitoring of the correct use of petty cash.
- Management of infrastructure and fixed assets.
- Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, etc.).
- Management of over and under expenditure to ensure budgetary control.
- Efficient vehicle and fleet management.
- Grade 12 plus 3 years’ relevant tertiary qualification.
- A valid driver’s licence.
- 5 years’ administrative experience.
- 2 years’ relevant management experience.
- Understanding and application of basic computer software packages.
- Ability to develop and implement operational plans.
- Leadership and problem-solving skills.
- Resource and risk management.
- Business writing skills.
- Ability to compile reports and statistics.
Basic Salary: R470,040.00 per annum (Level 10)
A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 29 November 2021, quoting the reference number NEW/AM/12/11/2021 in the subject line to KZNRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za.
The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a transfer/promotion/appointment that will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not make an appointment, if by doing so, the interests of Legal Aid SA will be best served.
NEW/AM/12/11/2021 Newcastle Local Office – Administration Manager employer: Legal Aid South Africa
Contact Detail:
Legal Aid South Africa Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land NEW/AM/12/11/2021 Newcastle Local Office – Administration Manager
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace NEW/AM/12/11/2021 Newcastle Local Office – Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the specific skills and experiences that match the job description. Highlight your administrative experience and any relevant management roles you've held. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t just list your qualifications; demonstrate how you've used them in real situations. Use examples that show your leadership, problem-solving abilities, and experience with compliance and operational effectiveness. This is your chance to shine!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read and gets straight to the important bits.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Legal Aid South Africa
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Administration Manager at Legal Aid SA. Familiarise yourself with their key outputs and competencies required. This will help you tailor your answers to show how your experience aligns with their needs.
✨Showcase Your Management Skills
Since the position requires relevant management experience, be ready to discuss specific examples where you've successfully managed teams or projects. Highlight your leadership and problem-solving skills, as these are crucial for the role.
✨Prepare for Compliance Questions
Given the focus on compliance and operational effectiveness, expect questions about how you've handled compliance in previous roles. Prepare examples that demonstrate your ability to implement policies and procedures effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the office's current challenges or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
