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- Tasks: Plan and execute exciting gallery events, from exclusive dinners to high-profile openings.
- Company: Join a prestigious gallery/museum known for its vibrant events programme.
- Benefits: Enjoy a dynamic work environment with opportunities for creativity and collaboration.
- Why this job: Be part of a fast-paced team that shapes memorable experiences in the art world.
- Qualifications: Experience in cultural events is a plus; strong organisational skills are essential.
- Other info: Monday to Friday on-site role, perfect for those passionate about art and events.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a dynamic and highly organised Events Manager to support the planning, coordination, and execution of a year-round gallery events programme. This is an exciting opportunity to work in a fast-paced and prestigious gallery/museum environment, supporting a variety of events from exclusive dinners and private tours to high-profile openings and industry galas.
Key Responsibilities
- Assist the Global Head of Events in curating and delivering the gallery’s annual events programme.
- Coordinate all aspects of event logistics including drinks receptions, post-opening dinners, parties, and young collector initiatives.
- Manage guest lists, invitations, RSVP tracking, and post-event follow-ups.
- Liaise with graphic designers for creation of digital/printed invitations.
- Maintain detailed and well-organised event documentation including past guest lists, seating charts, menus, costs, and invoices.
- Coordinate with external vendors (e.g. caterers, venues, restaurants) to ensure seamless event execution.
- Track and analyse event-related data and expenditure.
Relationship & Stakeholder Management
- Develop and maintain relationships with clubs, restaurants, venues, and key external organisations across the art, museum, fashion, and luxury sectors.
- Represent the gallery in external meetings to foster collaborations and elevate the events programme.
- Support wider client engagement and business development goals through strategic event planning.
- Organise bespoke experiences including private visits, collector group tours, and gallery/museum viewings.
- Collaborate with internal teams (Sales, Artist Liaison) to ensure cohesive and impactful event execution.
Gala & Budget Oversight
- Manage logistics and communications for major galas and art-related events.
- Monitor contribution levels, attendance, and ensure accurate event reporting.
About You
- Experience in a museum, gallery, or cultural events setting is highly desirable.
- Excellent interpersonal and relationship-building skills.
- Strong organisational and time-management abilities with exceptional attention to detail.
- Demonstrates initiative, independence, and sound judgment in fast-paced environments.
- Adept at managing multiple high-priority tasks simultaneously.
- Comfortable handling confidential information with discretion.
- Confident communicator with both internal teams and external stakeholders.
- Creative problem-solver with a customer-service mindset.
- Strong written and verbal communication skills in English.
- Team-oriented, adaptable, and proactive.
- Proficiency with Google Docs and general office software.
- A degree in PR, Marketing, Hospitality Management, Events, or a related field is a plus but not essential.
Event Manager employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Manager
✨Tip Number 1
Network within the art and cultural sectors. Attend gallery openings, museum events, and industry galas to meet potential colleagues and stakeholders. Building relationships in these environments can give you an edge when applying for the Event Manager position.
✨Tip Number 2
Familiarise yourself with the gallery's past events and their execution. Understanding what has worked well in the past can help you propose innovative ideas during interviews and demonstrate your commitment to enhancing their events programme.
✨Tip Number 3
Showcase your organisational skills by volunteering to manage small events or projects. This hands-on experience will not only enhance your CV but also provide you with concrete examples to discuss during interviews, highlighting your ability to handle logistics and stakeholder management.
✨Tip Number 4
Research the gallery's partnerships and collaborations. Being knowledgeable about their key external organisations can help you speak confidently about how you would foster these relationships as an Event Manager, making you a more attractive candidate.
We think you need these skills to ace Event Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, particularly in gallery or museum settings. Use specific examples of past events you've coordinated to demonstrate your skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and your understanding of the gallery's mission. Mention how your skills align with the responsibilities outlined in the job description.
Highlight Key Skills: Emphasise your organisational skills, attention to detail, and ability to manage multiple tasks. Provide examples of how you've successfully built relationships with stakeholders in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as these can detract from your professionalism and attention to detail.
How to prepare for a job interview at Legacy London Recruitment
✨Showcase Your Organisational Skills
As an Event Manager, your ability to organise and coordinate is crucial. Be prepared to discuss specific examples of past events you've managed, highlighting how you handled logistics, guest lists, and vendor coordination.
✨Demonstrate Relationship-Building Abilities
This role requires strong interpersonal skills. Share experiences where you've successfully built relationships with stakeholders or external partners, especially in the arts or cultural sectors.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in high-pressure situations. Think of scenarios where you've had to adapt quickly or resolve conflicts during an event, and be ready to explain your thought process.
✨Familiarise Yourself with the Gallery's Events
Research the gallery's past events and current exhibitions. Being knowledgeable about their programme will show your genuine interest in the role and help you discuss how you can contribute to their future events.
