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For Companies At a Glance
- Tasks: Organise and execute exciting gallery events, from receptions to artist dinners.
- Company: Join a prestigious London gallery known for its vibrant art scene and innovative events.
- Benefits: Enjoy flexible hours, opportunities for networking, and a creative work environment.
- Why this job: Be part of a dynamic team that connects art lovers and artists while making memorable experiences.
- Qualifications: Passion for contemporary art; no prior events experience required, just enthusiasm and teamwork.
- Other info: Work Monday to Friday with occasional event attendance; time off can be taken in lieu.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
International and well respected Gallery in London are looking for an Events Specialist to help within the Events department
Gallery Events Programme:
• Organising, curating and executing the gallery events programme which focuses on drinks receptions, post opening dinners, parties, young collector programme
Candidates must be able to hit the ground running as the majority of the Events (dinners with artists, exhibitions, shows) are between June and October and the person in this role would need to automatically know the artist's background and their work to be able to generate the list of invites for the event taking place.
• Overseeing the list management, invitation mailings, RSVPs, and follow ups.
• Own the guest list creation in Google Docs.
• Maintain event files with past dinner lists, seating charts, menus, and invoices.
• Keep detailed records of all costs and data related to events
• Liaising with external vendors for coordination and the smooth running of events – will be undertaking tastings, venue shopping, building relationships with the restaurants and the venues so that the gallery would get good deals or be a priority in case of last minute request.
Relationship handling:
• Cultivate relationships with clubs, restaurants, venues and external organisations and
represent the Gallery in meetings with organisations across art, luxury and fashion to benefit our gallery events programme and drive revenue-making events
• Support strategic goals for client activations across Europe and new global initiatives
• Able to put together an itinerary for 1 week long if an artist came to town with family and wanted to visit the new, hot and exciting restaurants or gallery/museums spaces (ideally concierge knowledge)
• Collaborate with the sales and artist liaison teams to ensure the smooth running of all
gallery and museum events
A bit about you
• Exercise sound, independent judgment to regularly handle new and complex situations
• Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
• Ability to professionally communicate, including across competing priorities
• High level of flexibility and a strong team worker
• Excellent interpersonal and communication skills, able to quickly build effective and
trusting relationships at all levels
The role will be Monday – Friday and the successful candidate will be expected to attend some Events (time off can be taken in lieu). Previous Events experience isn't necessary but must have a passion / knowledge of contemporary Art / Artists
Event Management Specialist employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Specialist
✨Tip Number 1
Familiarise yourself with contemporary art and the artists featured in the gallery. This knowledge will not only help you in conversations during interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network within the art community, attending events and exhibitions to meet potential colleagues and industry professionals. Building these connections can provide valuable insights and may even lead to referrals for the position.
✨Tip Number 3
Showcase your organisational skills by volunteering to help with local events or exhibitions. This hands-on experience will give you practical examples to discuss during interviews and highlight your ability to manage multiple tasks effectively.
✨Tip Number 4
Research the gallery's past events and understand their style and audience. Being able to discuss specific events and suggest ideas for future ones can set you apart from other candidates during the interview process.
We think you need these skills to ace Event Management Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, even if it's from different sectors. Emphasise any skills related to organisation, communication, and relationship building, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for contemporary art and how it aligns with the gallery's mission. Mention specific experiences that demonstrate your ability to manage events and build relationships, which are key aspects of the job.
Showcase Relevant Skills: Highlight skills such as multitasking, attention to detail, and flexibility in your application. Provide examples of how you've successfully handled multiple requests or complex situations in previous roles.
Research the Gallery: Familiarise yourself with the gallery's past events and current exhibitions. This knowledge will not only help you tailor your application but also prepare you for potential interview questions about their events programme.
How to prepare for a job interview at Legacy London Recruitment
✨Know Your Artists
Familiarise yourself with the artists featured in the gallery. Understanding their backgrounds and works will not only impress the interviewers but also demonstrate your genuine passion for contemporary art.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with managing guest lists, RSVPs, and event logistics. Highlight any relevant examples where you successfully coordinated events or handled multiple tasks under pressure.
✨Build Relationships
Emphasise your ability to cultivate relationships with vendors and external organisations. Share any past experiences where you successfully negotiated deals or collaborated with partners to enhance an event.
✨Demonstrate Flexibility and Teamwork
Illustrate your adaptability and willingness to work as part of a team. Provide examples of how you've effectively communicated and collaborated with others to achieve common goals, especially in high-pressure situations.
