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- Tasks: Join our team to organise and execute exciting gallery events in London.
- Company: Be part of a prestigious international gallery known for its vibrant art scene.
- Benefits: Enjoy flexible working hours and the chance to attend exclusive events.
- Why this job: Immerse yourself in contemporary art while building valuable industry connections.
- Qualifications: No prior events experience needed, just a passion for art and strong communication skills.
- Other info: Work Monday to Friday with opportunities for time off in lieu after events.
The predicted salary is between 36000 - 60000 £ per year.
International and well respected Gallery in London are looking for an Events Specialist to help within the Events department
Gallery Events Programme:
• Organising, curating and executing the gallery events programme which focuses on drinks receptions, post opening dinners, parties, young collector programme
Candidates must be able to hit the ground running as the majority of the Events (dinners with artists, exhibitions, shows) are between June and October and the person in this role would need to automatically know the artist\’s background and their work to be able to generate the list of invites for the event taking place.
• Overseeing the list management, invitation mailings, RSVPs, and follow ups.
• Own the guest list creation in Google Docs.
• Maintain event files with past dinner lists, seating charts, menus, and invoices.
• Keep detailed records of all costs and data related to events
• Liaising with external vendors for coordination and the smooth running of events – will be undertaking tastings, venue shopping, building relationships with the restaurants and the venues so that the gallery would get good deals or be a priority in case of last minute request.
Relationship handling:
• Cultivate relationships with clubs, restaurants, venues and external organisations and
represent the Gallery in meetings with organisations across art, luxury and fashion to benefit our gallery events programme and drive revenue-making events
• Support strategic goals for client activations across Europe and new global initiatives
• Able to put together an itinerary for 1 week long if an artist came to town with family and wanted to visit the new, hot and exciting restaurants or gallery/museums spaces (ideally concierge knowledge)
• Collaborate with the sales and artist liaison teams to ensure the smooth running of all
gallery and museum events
A bit about you
• Exercise sound, independent judgment to regularly handle new and complex situations
• Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
• Ability to professionally communicate, including across competing priorities
• High level of flexibility and a strong team worker
• Excellent interpersonal and communication skills, able to quickly build effective and
trusting relationships at all levels
The role will be Monday – Friday and the successful candidate will be expected to attend some Events (time off can be taken in lieu). Previous Events experience isn\’t necessary but must have a passion / knowledge of contemporary Art / Artists
Event Management Specialist employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Specialist
✨Tip Number 1
Familiarise yourself with contemporary art and the artists featured in the gallery. This knowledge will not only help you in conversations during interviews but also demonstrate your genuine passion for the role.
✨Tip Number 2
Network within the art community, attending events and exhibitions to build relationships with potential collaborators and vendors. This can give you an edge when discussing your ability to cultivate partnerships during the interview.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event plan. Include details like guest lists, seating arrangements, and vendor coordination to illustrate your capability to manage multiple tasks effectively.
✨Tip Number 4
Research the gallery's past events and be ready to discuss what worked well and what could be improved. This shows your proactive approach and genuine interest in contributing to their events programme.
We think you need these skills to ace Event Management Specialist
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and skills required for the Event Management Specialist position. Tailor your application to highlight how your experience aligns with these requirements.
Showcase Relevant Experience: Even if you don't have direct event management experience, emphasise any transferable skills or experiences related to organisation, communication, and relationship building. Mention any relevant projects or roles that demonstrate your passion for contemporary art.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the gallery's mission. Discuss your knowledge of contemporary art and how it can contribute to the success of their events programme. Be sure to convey your ability to handle multiple tasks and work under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in event management.
How to prepare for a job interview at Legacy London Recruitment
✨Know Your Artists
Familiarise yourself with the artists featured in the gallery. Understand their backgrounds, styles, and recent works. This knowledge will help you engage in meaningful conversations during the interview and demonstrate your passion for contemporary art.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with event planning and management. Highlight any relevant skills such as list management, RSVPs, and coordination with vendors. Use specific examples to illustrate how you've successfully handled multiple tasks under pressure.
✨Demonstrate Relationship Building
Emphasise your ability to cultivate relationships with external vendors and organisations. Share examples of how you've built partnerships in previous roles, especially in the context of events or hospitality, to show that you can represent the gallery effectively.
✨Prepare for Scenario Questions
Anticipate questions about how you would handle specific situations, such as last-minute changes or high-pressure requests. Think through your problem-solving strategies and be ready to share how you would ensure the smooth running of an event.
