Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Help plan and execute exciting gallery events all year round.
- Company: Join a prestigious gallery/museum known for its vibrant events and cultural impact.
- Benefits: Enjoy a dynamic work environment with opportunities for creativity and collaboration.
- Why this job: Be part of high-profile events and make meaningful connections in the art world.
- Qualifications: Experience in events or cultural settings is a plus; strong organisational skills are essential.
- Other info: Monday to Friday on-site role, perfect for those passionate about art and events.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a dynamic and highly organised Events Coordinator to support the planning, coordination, and execution of a year-round gallery events programme. This is an exciting opportunity to work in a fast-paced and prestigious gallery/museum environment, supporting a variety of events from exclusive dinners and private tours to high-profile openings and industry galas. (Monday- Friday on-site)
Key Responsibilities
- Assist the Global Head of Events in curating and delivering the gallery’s annual events programme.
- Coordinate all aspects of event logistics including drinks receptions, post-opening dinners, parties, and young collector initiatives.
- Manage guest lists, invitations, RSVP tracking, and post-event follow-ups.
- Liaise with graphic designers for creation of digital/printed invitations.
- Maintain detailed and well-organised event documentation including past guest lists, seating charts, menus, costs, and invoices.
- Coordinate with external vendors (e.g. caterers, venues, restaurants) to ensure seamless event execution.
- Track and analyse event-related data and expenditure.
Relationship & Stakeholder Management
- Develop and maintain relationships with clubs, restaurants, venues, and key external organisations across the art, museum, fashion, and luxury sectors.
- Represent the gallery in external meetings to foster collaborations and elevate the events programme.
- Support wider client engagement and business development goals through strategic event planning.
- Organise bespoke experiences including private visits, collector group tours, and gallery/museum viewings.
- Collaborate with internal teams (Sales, Artist Liaison) to ensure cohesive and impactful event execution.
Gala & Budget Oversight
- Manage logistics and communications for major galas and art-related events.
- Monitor contribution levels, attendance, and ensure accurate event reporting.
About You
- Experience in a museum, gallery, or cultural events setting is highly desirable.
- Excellent interpersonal and relationship-building skills.
- Strong organisational and time-management abilities with exceptional attention to detail.
- Demonstrates initiative, independence, and sound judgment in fast-paced environments.
- Adept at managing multiple high-priority tasks simultaneously.
- Comfortable handling confidential information with discretion.
- Confident communicator with both internal teams and external stakeholders.
- Creative problem-solver with a customer-service mindset.
- Strong written and verbal communication skills in English.
- Team-oriented, adaptable, and proactive.
- Proficiency with Google Docs and general office software.
- A degree in PR, Marketing, Hospitality Management, Events, or a related field is a plus but not essential.
Event Coordinator employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network within the art and cultural sectors. Attend gallery openings, exhibitions, and industry events to meet potential colleagues and stakeholders. Building relationships in these circles can give you an edge when applying for the Event Coordinator role.
✨Tip Number 2
Familiarise yourself with the gallery's past events and their execution. Understanding what has worked well in the past can help you propose innovative ideas during interviews and demonstrate your genuine interest in the role.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience will not only enhance your CV but also provide you with concrete examples to discuss during interviews.
✨Tip Number 4
Prepare to discuss how you would handle specific challenges related to event coordination. Think about scenarios like managing last-minute changes or dealing with difficult vendors, as this will demonstrate your problem-solving abilities and readiness for the role.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination, particularly in gallery or museum settings. Emphasise your organisational skills and any specific events you've successfully managed.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and your understanding of the role. Mention specific experiences that demonstrate your ability to manage logistics and build relationships with stakeholders.
Showcase Your Skills: In your application, clearly outline your interpersonal skills, attention to detail, and ability to handle multiple tasks. Use examples from past roles to illustrate how you’ve successfully navigated fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as strong written communication skills are essential for this role.
How to prepare for a job interview at Legacy London Recruitment
✨Showcase Your Organisational Skills
As an Events Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple events or projects simultaneously, highlighting your attention to detail and time-management skills.
✨Demonstrate Relationship-Building Abilities
This role requires excellent interpersonal skills. Be ready to discuss how you've developed and maintained relationships with stakeholders in previous roles, especially in the arts or cultural sectors.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in high-pressure situations. Think of specific instances where you had to think on your feet during an event and how you resolved any issues that arose.
✨Familiarise Yourself with the Gallery's Events
Research the gallery's past events and current exhibitions. Being knowledgeable about their programme will show your genuine interest in the role and help you discuss how you can contribute to their future events.
