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- Tasks: Support the International Sales Director with various business and personal tasks.
- Company: Join a globally established contemporary art gallery in the heart of London.
- Benefits: Enjoy a dynamic work environment with opportunities for career progression.
- Why this job: Be part of the vibrant art scene while honing your organisational and communication skills.
- Qualifications: Minimum two years' experience as an EA or similar role; degree preferred.
- Other info: Fluency in English is essential; French is a plus. Flexibility in working hours required.
The predicted salary is between 36000 - 60000 £ per year.
This is an amazing opportunity to progress your career within a globally established contemporary art gallery. We are seeking a proactive and experienced EA to support the International Sales Director, acting as their 'right hand person' and taking full ownership of business and personal tasks. You will have at least 2 years experience working as an Assistant, EA or PA who’s highly organised, detail orientated, with a strong work ethic and positive attitude.
Responsibilities include (but not limited to):
- Overseeing calendar, itinerary, expenses, and travel arrangements for the Director
- Providing sales support in drafting consignment agreements, preparing proposals, sending, and tracking offers, ensuring invoicing, payments, and post-sales’ logistics with the relevant departments
- Providing high level client liaison support in an efficient, polite, and professional manner
- Ensuring clients are kept updated regarding the gallery program of exhibitions, events, and online initiatives
- Assisting with market and artwork research
- Maintaining fastidious record-keeping particularly regarding company database updates
- Managing the Director’s office to ensure the smooth running of daily operations
Skills/attributes include:
- Fluency in English is essential and ability to speak French would be an advantage
- Educated at degree level in a relevant field
- A minimum of two years’ experience in a similar role
- Excellent written and verbal communication skills
- An extensive knowledge of Modern and Contemporary Art would be an advantage
- IT proficiency- Microsoft Office Suite and Google Suite literacy essential
- Able to work overtime and flexibly where required
- Discretion with confidential and sensitive information
- Project management and people skills
The role is based in Mayfair, London working Monday - Friday. Working hours will be 10-6, but you may be required to work out of hours if and when needed.
EA (Executive Assistant) - London Art Gallery employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA (Executive Assistant) - London Art Gallery
✨Tip Number 1
Familiarise yourself with the contemporary art scene, especially the gallery's current exhibitions and artists. This knowledge will not only impress during interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network within the art community by attending gallery openings, art fairs, or industry events. Building connections can provide valuable insights and potentially lead to referrals for the EA position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or itinerary for the International Sales Director. This practical demonstration of your abilities can set you apart from other candidates.
✨Tip Number 4
Highlight your experience with client liaison in previous roles. Prepare examples of how you've effectively managed client relationships, as this is crucial for supporting the Director in their interactions.
We think you need these skills to ace EA (Executive Assistant) - London Art Gallery
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or similar roles. Emphasise your organisational skills, attention to detail, and any specific achievements that demonstrate your capability in supporting high-level executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the art industry. Mention your familiarity with contemporary art and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Microsoft Office and Google Suite, as well as your communication skills. If you have experience with project management or client liaison, be sure to include that too.
Showcase Your Work Ethic: Demonstrate your strong work ethic and flexibility in your application. Provide examples of situations where you went above and beyond in previous roles, especially in managing multiple tasks or working under pressure.
How to prepare for a job interview at Legacy London Recruitment
✨Showcase Your Organisational Skills
As an EA, being organised is key. Prepare examples of how you've successfully managed calendars, travel arrangements, or complex projects in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Demonstrate Your Art Knowledge
Since this position is within a contemporary art gallery, brush up on your knowledge of modern and contemporary art. Be ready to discuss artists, movements, or exhibitions that interest you, as this could set you apart from other candidates.
✨Prepare for Client Interaction Scenarios
You’ll be liaising with high-level clients, so think about how you would handle various client scenarios. Practice responses to potential questions or situations that may arise, showcasing your professionalism and communication skills.
✨Highlight Your Discretion and Confidentiality
Given the sensitive nature of the role, be prepared to discuss how you’ve handled confidential information in previous positions. Emphasising your discretion will reassure the interviewer of your reliability in managing sensitive tasks.
