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- Tasks: Support the International Sales Director with calendar management, travel arrangements, and client liaison.
- Company: Join a globally established contemporary art gallery in the heart of London.
- Benefits: Enjoy a dynamic work environment in Mayfair with opportunities for career progression.
- Why this job: Be part of the vibrant art world while developing your skills in a prestigious setting.
- Qualifications: Must have 2+ years as an EA or similar role, with strong communication and organisational skills.
- Other info: Fluency in English is essential; French is a plus. Flexibility in working hours required.
The predicted salary is between 36000 - 60000 £ per year.
This is an amazing opportunity to progress your career within a globally established contemporary art gallery. We are seeking a proactive and experienced EA to support the International Sales Director, acting as their 'right hand person' and taking full ownership of business and personal tasks. You will have at least 2 years experience working as an Assistant, EA or PA who’s highly organised, detail orientated, with a strong work ethic and positive attitude.
Responsibilities include (but not limited to):
- Overseeing calendar, itinerary, expenses, and travel arrangements for the Director
- Providing sales support in drafting consignment agreements, preparing proposals, sending, and tracking offers, ensuring invoicing, payments, and post-sales’ logistics with the relevant departments
- Providing high level client liaison support in an efficient, polite, and professional manner
- Ensuring clients are kept updated regarding the gallery program of exhibitions, events, and online initiatives
- Assisting with market and artwork research
- Maintaining fastidious record-keeping particularly regarding company database updates
- Managing the Director’s office to ensure the smooth running of daily operations
Skills/attributes include:
- Fluency in English is essential and ability to speak French would be an advantage
- Educated at degree level in a relevant field
- A minimum of two years’ experience in a similar role
- Excellent written and verbal communication skills
- An extensive knowledge of Modern and Contemporary Art would be an advantage
- IT proficiency- Microsoft Office Suite and Google Suite literacy essential
- Able to work overtime and flexibly where required
- Discretion with confidential and sensitive information
- Project management and people skills
The role is based in Mayfair, London working Monday - Friday. Working hours will be 10-6, but you may be required to work out of hours if and when needed.
EA (Executive Assistant) - London Art Gallery employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA (Executive Assistant) - London Art Gallery
✨Tip Number 1
Familiarise yourself with the contemporary art scene, especially the gallery's current exhibitions and artists. This knowledge will not only impress during interviews but also help you engage meaningfully with the International Sales Director and clients.
✨Tip Number 2
Network within the art community in London. Attend gallery openings, art fairs, and industry events to meet potential colleagues and learn more about the role. Building connections can often lead to job opportunities.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock calendar or itinerary for the Director based on their responsibilities. This practical example can showcase your ability to manage time effectively and handle multiple tasks.
✨Tip Number 4
Brush up on your IT skills, particularly with Microsoft Office and Google Suite. Being proficient in these tools is essential for the role, so consider taking a quick online course to enhance your capabilities before applying.
We think you need these skills to ace EA (Executive Assistant) - London Art Gallery
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or similar roles. Emphasise your organisational skills, attention to detail, and any specific achievements that relate to the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the art industry. Mention your fluency in English and any additional languages, as well as your knowledge of Modern and Contemporary Art, which could set you apart from other candidates.
Highlight Relevant Skills: In your application, clearly outline your IT proficiency, particularly with Microsoft Office Suite and Google Suite. Provide examples of how you've used these tools effectively in previous roles to manage tasks and support executives.
Showcase Your Communication Skills: Since excellent written and verbal communication skills are essential for this role, ensure your application is free of errors and flows well. Consider including examples of how you've successfully liaised with clients or managed communications in past positions.
How to prepare for a job interview at Legacy London Recruitment
✨Showcase Your Organisational Skills
As an EA, being organised is key. Prepare examples of how you've successfully managed calendars, travel arrangements, or complex projects in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Demonstrate Your Communication Abilities
Since you'll be liaising with clients and supporting the Director, it's crucial to showcase your written and verbal communication skills. Be ready to discuss how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Research the Gallery and Its Exhibitions
Familiarise yourself with the gallery's current exhibitions and its overall mission. Showing that you have a genuine interest in contemporary art and knowledge about the gallery will set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you've had to manage confidential information or resolve conflicts, and be prepared to discuss how you handled them.
