Executive Business Operations Officer in Leeds

Executive Business Operations Officer

Location

Elland Road, Leeds

Contract

Fixed Term (12 Months) - 4 days per week

Application Deadline

What You’ll Be Doing

We are looking for an organised, proactive, and highly professional Executive Business Operations Officer to strengthen the Foundation's business support function and help drive operational excellence across the organisation.

Working closely with the Board Secretary / Executive Assistant, you will provide high-quality executive support, governance administration, business coordination, and operational assistance to the Chief Executive Team, Senior Managers, Trustees, and wider Foundation colleagues.

This is an exciting opportunity for an experienced administrator or business support professional who thrives in a fast-paced environment, enjoys working with senior stakeholders, and takes pride in creating efficient systems, maintaining high standards, and delivering outstanding support.

Key Responsibilities

• Business Operations & Coordination
• Coordinate key business support processes, systems, trackers, templates, and administrative procedures.
• Support the Chief Executive Team, Heads of Department, and Senior Managers with operational coordination and action tracking.
• Improve information flow across departments and ensure actions are monitored and completed.
• Identify opportunities to improve processes, reduce duplication, and increase efficiency.
• Executive Support
• Provide diary management and executive support for designated members of the Chief Executive Team.
• Coordinate meetings, schedules, correspondence, and follow-up actions.
• Prepare agendas, presentations, reports, papers, and briefing documents to a professional standard.
• Arrange travel, accommodation, meeting venues, and logistics.
• Handle confidential and sensitive information with professionalism and discretion.
• Governance & Meeting Administration
• Provide support for meetings, committees, working groups, and internal forums.
• Prepare agendas, meeting papers, minutes, action logs, and forward planners.
• Support governance administration and the maintenance of committee and trustee records.
• Monitor actions and ensure timely follow-up with relevant stakeholders.
• Support a range of organisational meetings, including senior leadership, safeguarding, people, fundraising, and marketing forums.
• Compliance, Records & Reporting
• Maintain compliance trackers, governance documentation, and policy review schedules.
• Support evidence gathering and record maintenance across key compliance areas.
• Ensure records, templates, and shared systems are accurate, accessible, and up to date.
• Support organisational reporting cycles through data collation and information management.
• Assist with operational risk and action tracking processes.
• Process Improvement & Team Support
• Contribute to the continued development of business support processes across the Foundation.
• Create and maintain templates, trackers, and standard operating procedures.
• Support business continuity by ensuring key processes and information are documented effectively.
• Work collaboratively across departments to support organisational objectives.
• Undertake additional reasonable duties as required.
• What We’re Looking For

You’ll have

• Excellent organisational and planning skills.
• Strong attention to detail and the ability to produce accurate work to a high standard.
• Outstanding written and verbal communication skills.
• Strong IT skills including Microsoft Office, Outlook, Teams, spreadsheets, and digital filing systems.
• A proactive, flexible, and solution-focused approach.
• The ability to prioritise competing deadlines in a busy environment.
• High levels of professionalism, discretion, and confidentiality.
• A commitment to delivering excellent support and customer service.

Experience

• Providing executive-level, senior administrative, governance, or business operations support.
• Coordinating meetings, preparing agendas and papers, taking minutes, and maintaining action logs.
• Managing diaries and supporting senior leaders.
• Maintaining records, trackers, shared folders, templates, and compliance documentation.
• Supporting committees, working groups, projects, or organisational initiatives.
• Working with confidential information and sensitive matters.

Desirable Experience

• Governance administration and committee support.
• Risk management and compliance tracking.
• Finance administration, invoicing, purchase orders, or procurement processes.
• Working within a charity, sport, education, community, or not-for-profit environment.
• Policy administration or policy development processes.

Qualifications

• Good standard of education, including English and Maths, or equivalent experience.
• Relevant qualification or training in administration, business support, governance, project coordination, or office management (desirable).

Why Should You Join The Leeds United Foundation?

Whether you are on the pitch or behind the scenes here, we’re united by passion, pride, and a drive to always improve.

You’ll be joining a supportive team where your voice is valued and your development matters.

In return for your dedication, you’ll receive a competitive salary package and pension scheme, along with a range of exciting perks.

Deadline

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