Yorkshire BMT Programme Co-ordinator (XN05) in Leeds

An exciting opportunity has arisen within the Yorkshire Bone Marrow Transplant Service for a Transplant Programme Coordinator to join the Allogeneic Stem Cell Transplant Service. This specialist regional service delivers allogeneic stem cell transplantation, comprehensive post-transplant care, and additional cellular therapies where required. Transplants are undertaken using related donors, unrelated donors, and cord blood units, supporting patients across the Yorkshire region.

Main duties of the job:

• As a Transplant Programme Coordinator, you will play a key role in the coordination and delivery of complex transplant pathways. This involves managing a wide range of clinical and logistical processes and working closely with multiple internal and external stakeholders.
• You will be required to communicate effectively with laboratory teams, local medical and Clinical Nurse Specialist (CNS) teams, NHS Blood and Transplant (NHSBT) laboratories, Therapeutic Apheresis Service, inpatient wards and theatres, donors and patients.

The successful candidate will demonstrate:

• Excellent communication and organisational skills
• The ability to manage complex, time-critical processes
• Confidence in working independently and using initiative
• A proactive and flexible approach within a highly specialised service

This role offers a unique opportunity to develop expertise in a highly specialised area of care while contributing directly to life-saving treatments.

About us:

Leeds Teaching Hospitals NHS Trust (LTHT) is an excellent place to work, offering a supportive, forward-thinking environment within one of the largest and most respected teaching trusts in the UK. The Trust is committed to staff development, innovation, and delivering high-quality, patient-centred care. Working within the Yorkshire Bone Marrow Transplant (YBMT) team provides a unique opportunity to be part of a highly specialised, regional service where multidisciplinary collaboration is central to success.

The post-holder is responsible for the coordination and the day-to-day management of the Adult Haemopoietic Stem Cell Transplant Programme providing a comprehensive administrative service to ensure the effective management of accurate and timely data to enable clinical decision-making at Bone Marrow Transplant (BMT) selection meetings, ward rounds and clinics. The programme serves approximately 4 million people in the Yorkshire region.

Principal duties & areas of responsibility:

• Coordinate all administrative aspects of the BMT patient and donor pathway and be responsible for prioritising own workload, reviewing work practices and ensuring information is communicated to the appropriate clinical, nursing, laboratory and administrative staff within the Trust.
• Ensure all referrals are actioned on receipt and arrange appropriate information and documentation to be provided to the patient prior to their Initial Visit Outpatient Appointment (OPA).
• Retrieve necessary information from medical records, referring hospitals, clinicians, other departments etc. for the purpose of medical assessment by the clinicians of suitability of the patient for transplantation.
• Ensure any patient or donor related changes which affect arrangements are amended or cancelled as appropriate to avoid incorrect or inappropriate procedures occurring and avoid unnecessary or inappropriate financial costs to the Trust.
• Review invoices, which require specialist knowledge of the transplant pathway for each patient.
• Responsible for the checking of Anthony Nolan invoices against work requested, postponed, cancelled or completed highlighting to the business manager any errors or queries to avoid unnecessary or inappropriate financial costs to the Trust.
• Complete and submit documentation to the NHSBT regarding stem cell collections, delivery, processing instructions and delivery arrangements to the transplant ward following directions from transplant consultant.
• Liaise with Anthony Nolan (and other transplant registries / cord banks) by completion of documentation and emailing of requests to facilitate the medical, medical clearance, procurement and delivery of stem cells from donors (peripheral blood, bone marrow, cord units) and donor lymphocytes ensuring all requests are time-appropriate for the pathway for the patient.
• Liaise with the laboratory team to ensure all local and HTA mandatory timescales are met for infectious disease blood tests, stem cell donations and infusions.
• Assist the transplant lead in the training of haematology medical staff, e.g. registrars, physicians associates and advance clinical practitioner i.e. preparing induction packs and delivering induction presentations which outline the administrative and logistical aspects of transplantation, both locally and internationally.
• Coordinate, proactively manage and track patients throughout the BMT pathway, escalating any problems to the transplant lead in a timely manner so that remedial action can be taken where necessary.

Application of local Trust and NHS Policies, practices and procedures associated with the role of BMT Programme Coordinator i.e. data protection, confidentiality.

Skills & behaviours:

• Professional attitude to work, diplomatic and calm under pressure.
• Excellent organisational skills with the ability to prioritise, plan and organise own workload.
• Ability to work under pressure to meet the agreed timescales of the service.
• Reliable, enthusiastic and self-motivated.
• Ability to work both independently and as part of a team.
• Thoroughness and attention to detail.
• Strong interpersonal skills, concise verbal and written communication skills.