At a Glance
- Tasks: Support the Head of Department with high-quality admin and organisational tasks.
- Company: Join the Leeds Teaching Hospitals NHS Trust, dedicated to exceptional patient care.
- Benefits: Be part of a diverse team with a focus on collaboration and empowerment.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Make a real difference by enabling clinical staff to focus on patient care.
- Qualifications: Experience in administration and supervision, with strong communication skills.
The predicted salary is between 37338 - 44962 € per year.
We’re not just looking for a PA or Office Supervisor; we’re looking for the person who makes it happen behind the scenes. Join our dynamic team as a PA & Office Supervisor, ensuring our Clinical & Scientific staff can focus on what they do best.
Main duties of the job:
- Working as part of our friendly and efficient Business, Management and Administration Team within Medical Physics & Clinical Engineering, the Office Supervisor & PA supports the Head of Department.
- The successful candidate will provide high‑quality administrative and organisational support to effectively deliver services, working closely with the Head of Department and other Senior Managers.
Key duties include:
- Secretarial and PA activities.
- Developing, maintaining and managing office and information systems in support of the Department.
- Preparing and distributing agenda and minutes.
- Organising follow‑up actions.
- Supervising a secretarial team.
Job responsibilities:
- Excellent organisational skills with the ability to work independently and as part of a team.
- Effective supervisory skills, be highly motivated and lead by example to motivate other team members.
- Prioritise own workload and, where appropriate, that of the team.
- Able to manage a variety of tasks with competing deadlines.
- Highly developed interpersonal skills with confidentiality and to communicate clearly at all levels.
- Exercise judgement when dealing with enquiries, escalating appropriate issues.
- Appropriate typing/IT qualification or equivalent.
- Support and sustain the department’s practices with efficient administrative protocols, processes and procedures.
- Have an excellent knowledge of supervisory/PA role.
- Be aware of the Trust’s policies and procedures including Recruitment and Selection, Conduct and Discipline, Annual Leave, Confidentiality.
Qualifications:
- Relevant organisational and supervisory experience.
- Strong communication and interpersonal skills.
- Proficiency in office software and information systems.
About us:
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safe treatment and care to every patient. Our vision is to provide specialist, integrated care. We operate under The Leeds Way, our values and behaviours. Our five values are Patient‑centred, Collaborative, Fair, Accountable, Empowered. We recruit exceptional people to deliver outstanding services and create a diverse and inclusive environment where everyone feels valued.
Sponsorship eligibility:
Leeds Teaching Hospital NHS Trust is unable to provide sponsorship for skilled‑worker visa applicants who do not meet the eligibility criteria or salary threshold. Please review the guidance before applying.
Personal Assistant to Head of Service in Leeds employer: Leeds Teaching Hospitals
At Leeds Teaching Hospitals NHS Trust, we pride ourselves on being an exceptional employer that values collaboration, accountability, and empowerment. Our dynamic work culture fosters professional growth and development, ensuring that our employees are supported in their roles while contributing to the highest quality of patient care. With a commitment to diversity and inclusion, we create an environment where every team member feels valued and motivated to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Head of Service in Leeds
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Leeds Teaching Hospitals NHS Trust on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common PA scenarios. Think about how you'd handle competing deadlines or manage a busy schedule. We want you to show off those organisational skills and demonstrate that you can keep everything running smoothly!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished. It shows you’re serious about the role and ready to support the Head of Department with style.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, we love a bit of initiative!
We think you need these skills to ace Personal Assistant to Head of Service in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, give examples of how you've successfully managed multiple tasks or projects in the past. We want to see your ability to prioritise and stay organised!
Highlight Your Interpersonal Skills:Communication is key in this role, so don’t forget to mention your strong interpersonal skills. Share instances where you've effectively communicated with different levels of staff or handled sensitive information with confidentiality.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people and shows your enthusiasm for joining our team at Leeds Teaching Hospitals NHS Trust!
How to prepare for a job interview at Leeds Teaching Hospitals
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Head of Service. Familiarise yourself with the key duties mentioned in the job description, such as managing office systems and supporting senior managers. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Show Off Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise workloads and meet deadlines, as these are crucial skills for this position. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Interpersonal Skills
Since this role requires excellent communication and interpersonal skills, think of instances where you've effectively communicated with different stakeholders. Be prepared to discuss how you handle confidential information and exercise judgement when dealing with enquiries, as this will showcase your professionalism and discretion.
✨Familiarise Yourself with The Leeds Way
Research the values and behaviours of The Leeds Teaching Hospitals NHS Trust, known as The Leeds Way. Understanding their commitment to patient-centred care and collaboration will allow you to align your answers with their ethos during the interview. This shows that you’re not just looking for any job, but that you genuinely want to be part of their mission.
