At a Glance
- Tasks: Provide high-quality administrative support in a dynamic healthcare environment.
- Company: Join the diverse and innovative Cellular Pathology team at LTHT.
- Benefits: Gain valuable experience, develop skills, and contribute to excellent patient care.
- Other info: Exciting opportunity for growth in a supportive and collaborative environment.
- Why this job: Be part of a team committed to innovation and continuous improvement in healthcare.
- Qualifications: Strong IT and communication skills; experience in healthcare admin is a plus.
The predicted salary is between 37400 - 44000 £ per year.
Cellular Pathology at LTHT is a large, diverse and welcoming department, bringing together biomedical support workers, biomedical scientists, advanced practitioners, anatomical pathology technicians, pathologists, and administrative teams. We process approximately 60,000 surgical cases per year, alongside noncervical cytology, andrology, autopsy, molecular, and specialist pathology services, offering a varied and stimulating working environment. What makes our team special is our commitment to innovation, training, and continuous improvement. We actively support staff development and encourage involvement in service improvement, transformation, and new ways of working. If you want to grow your skills while contributing to excellent patient care and living the values of The Leeds Way, we would love to hear from you.
Main duties of the job
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Administrative Team within the Department of Cellular Pathology for a 12‑month fixed‑term position as an Administrative Manager. The post is primarily based at the Bexley Wing, St James’s Hospital. The successful candidate will provide a high‑quality administrative service, supporting both the wider department and key education and training functions. You will require strong IT skills together with highly developed interpersonal and communication skills at all levels. The ability to work on your own initiative and as an integral part of a team is essential. Working in a busy environment you should be able to meet deadlines while showing great attention to detail and demonstrating excellent organisation skills. Experience of providing administrative support in a healthcare setting or postgraduate medical education environment would be advantageous. A well‑developed understanding of office‑based procedures and systems is essential.
What you will bring to the role
- We are seeking a proactive, organised, and motivated individual with strong administrative skills.
- The ideal candidate will:
- Possess strong IT skills and be confident using a range of office‑based systems
- Demonstrate highly developed interpersonal and communication skills, with the ability to communicate effectively at all levels
- Handle and communicate highly complex, sensitive, and confidential information, including situations that may be contentious or emotive
- Work on their own initiative as well as an integral part of a team
- Have excellent organisational skills, with the ability to prioritise and manage a busy and varied workload
- Be capable of supporting and coordinating departmental tasks, ensuring workloads are well managed and departmental targets are achieved
- Provide administrative support for the management of Histopathology registrars in training, contributing to the smooth delivery of education programmes
- Support the administration of EQA schemes, working closely with the Consultant Pathologist organiser
- Act as a key point of contact for pathologists participating in national EQA schemes, maintaining professional and effective communication
- Maintain strict confidentiality, including responsibility for secure handling of participant data within EQA schemes
A commitment to supporting education, training, and continuous improvement within Cellular Pathology is essential. Experience within a healthcare or medical education setting, and knowledge of EQA scheme administration, would be advantageous.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application.
We reserve the right to close this advert early if we receive a high number of suitable applications.
Administrative Manager in Leeds employer: Leeds Teaching Hospitals
At Leeds Teaching Hospitals NHS Trust, we pride ourselves on being an exceptional employer, particularly within our Cellular Pathology department located at the Bexley Wing, St James’s Hospital. Our commitment to innovation and continuous improvement fosters a supportive work culture where staff development is paramount, offering numerous opportunities for professional growth while contributing to high-quality patient care. Join us to be part of a diverse team that values collaboration, training, and the pursuit of excellence in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Manager in Leeds
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Leeds Teaching Hospitals.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Leeds Teaching Hospitals.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Leeds Teaching Hospitals, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administrative Manager in Leeds
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Leeds Teaching Hospitals.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Leeds Teaching Hospitals.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Leeds Teaching Hospitals. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Leeds Teaching Hospitals. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Leeds Teaching Hospitals
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Leeds Teaching Hospitals’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
