Building Maintenance Officer in Leeds

As a Maintenance Officer, you will play a key role in delivering an effective property repair and maintenance service, ensuring buildings are safe, well-maintained, and fit for purpose. The role involves managing repair and refurbishment works from planning through to completion, monitoring contractor performance, undertaking property inspections and surveys, managing budgets, and working closely with internal teams and contractors to provide a high-quality service while ensuring compliance with Council policies and procedures.

About you:

• Experience of coordinating, supervising and inspecting repair, maintenance, refurbishment, and construction work.
• Ability to monitor contractor performance, ensuring work is delivered to the required standards of quality, time, and value.
• Strong organisational skills with experience of managing budgets, quotations, specifications, schedules of work, and financial controls.
• Knowledge of property maintenance surveys, inspections, and the preparation of clear reports and recommendations.
• Excellent communication and relationship-building skills, with the ability to work collaboratively with internal teams, external contractors, and stakeholders while promoting health and safety, equality, and continuous improvement.

About the role:

As our next Maintenance Officer you'll have an understanding that community places matter and that they are vital assets which support culture, heritage and promote pride in local areas. The role is integral to our Cleaning and Facilities Management Team striving to deliver high standards of work across Leeds in an array of different roles that includes but is not limited to ensuring buildings are safe, well-maintained, and fit for purpose, managing repair and refurbishment works, monitoring contractor performance and undertaking property inspections and surveys.

What we offer you:

• A competitive salary and annual leave entitlement plus statutory holidays.
• Membership of the West Yorkshire Pension Fund with generous employer contributions.
• Flexible and hybrid working arrangements subject to service requirements.
• A clear career pathway and continuing professional development opportunities.
• A range of staff benefits to help you boost your wellbeing and make your money go further.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying.

Job purpose:

To assist in the provision of a property management related repair and maintenance service within the Department.

Responsibilities:

• To place orders for repair and maintenance works and implement, supervise and inspect those works as necessary to ensure compliance with the Repair & Maintenance Contract.
• To monitor contractor performance in terms of quality, time and value.
• To input/extract relevant data from the property management information systems.
• To liaise with both in-house and external contractors to provide a quality service to the Department.
• To perform duties in accordance with the relevant form of contract and ensure that standards of work and performance are met in keeping with the Council's policies on the procurement of supplies and services.
• To contribute to effective and efficient use of resources to meet the objectives and targets as set out in the Department / Divisional Corporate Business Plan and Best Value.
• To comply with the Council's Financial Regulations, Standing Orders and authorise payment of invoices.
• To undertake the accountabilities of the post in accordance with the council's policies and procedures including the Equal Opportunities and Health and Safety.
• To assess information provided in condition surveys, develop, plan and implement work to resolve problems and issues raised in the surveys.
• To produce specifications, schedules of work and other documentation to enable formal quotations to be sought for maintenance, refurbishment & construction works on behalf of the Department.
• To undertake building/property maintenance surveys/inspections, produce reports and make recommendations as appropriate for small schemes including Planned Maintenance schemes.
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Essential requirements:

The postholder will be required to maintain effective relationships with other managers and staff within the section, Division and Department, and appropriate officers from other Departments and external agencies as necessary in relation to maintenance matters. The postholder will be based at Merrion House, although travel to properties managed by the Department may be necessary.

Essential behavioural and other characteristics:

• Understand and embrace Leeds City Council values and behaviours and codes of conduct.
• Committed to continuous improvement in all areas and work towards delivering the Leeds Ambitions of health and wellbeing, inclusive growth, thriving strong communities, and a resilient sustainable city.
• Able to understand and observe Leeds City Council policies and procedures.
• Carry out duties having regard to an employee's responsibility under Health, Safety and Wellbeing.
• Participate in appraisal, training and development activities to ensure up-to-date knowledge and skills.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding equality and diversity of Leeds City Council.
• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
• Flexible and adaptable to change to assist other services as required commensurate to grade.