At a Glance
- Tasks: Support the school by managing payments, orders, and first aid systems.
- Company: Leckhampton C of E Primary School, a nurturing environment for young minds.
- Benefits: Part-time hours, supportive team, and opportunities for personal growth.
- Other info: Join a dynamic team dedicated to safeguarding and supporting children.
- Why this job: Make a difference in students' lives while gaining valuable administrative experience.
- Qualifications: Previous admin experience and a willingness to learn are essential.
The predicted salary is between 22000 - 26000 £ per year.
The post holder is responsible and accountable to the Head Teacher and to suitably qualified staff allocated by the Head Teacher.
Job Purpose
To work under the instruction/guidance of the Finance Premises Team Lead and Business Administration Team Leader to administer the school payment system, first aid system, and process orders and invoices.
Generic Responsibilities
- Uphold the Code of Conduct of the School.
- Carry out any other duty which is deemed reasonable by the Head Teacher or line manager.
- Be aware of and comply with policies and procedures especially those relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
- Adopt confidentiality at all times.
Specific Responsibilities
- Administer the school payment system and reconcile payments, including school meals and events.
- Liaise with parents and catering contractor to ensure pupil level information is shared and maintained.
- Administer and maintain pupil profiles.
- Process orders and invoices under the direction of the Finance Premises Team Lead.
- Receiving, checking and distributing goods delivered.
- Administer the school’s first aid system including inputting data onto school management system.
- Joint Reception, telephone and reprographics duties.
- Undertake any other duties of a similar level and responsibility as may be appropriate.
Experience
Previous experience of working in an administrative setting.
Qualifications
- Willingness to acquire/develop knowledge and skills in these areas.
- Understanding of relevant policies/codes of practice and awareness of relevant legislation.
- Ability to self-evaluate learning needs.
- Ability to relate well to children and adults.
- Work constructively as part of a team, understanding others' roles and responsibilities and your own position within these.
Special Conditions
The postholder will be subject to an enhanced DBS disclosure and suitability check to satisfy child protection requirements. The post is exempt from the provisions of the Rehabilitation of Offenders Act and all convictions or cautions must be declared. At all times ensure that priority is given to the safeguarding of young people and that Safeguarding Policies and Procedures are followed. This Job Description may be amended at any time, according to the changing priorities of the School as identified within the School’s strategic plan and in consultation with the post holder.
Closing Date for Applications: 19/06/2026
Hours Per Week: Part Time (32.50 hours)
Contact Information: Leckhampton C of E Primary School, Hall Road, Leckhampton, Cheltenham, Gloucestershire, GL53 0HP, Tel: 01242 533942
Finance and Administrative Assistant in Cheltenham employer: Leckhampton-C-of-E-Primary-School
Leckhampton C of E Primary School is an exceptional employer that prioritises the growth and well-being of its staff while fostering a supportive and collaborative work environment. With a commitment to professional development, employees are encouraged to participate in training and learning activities, ensuring they can thrive in their roles. Located in the picturesque Cheltenham area, the school offers a unique opportunity to contribute to the education and safeguarding of young people, making it a rewarding place to work.
Contact Details:
Leckhampton-C-of-E-Primary-School Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Administrative Assistant in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about openings at schools. A friendly chat can sometimes lead to opportunities that aren't even advertised!
✨Tip Number 2
Prepare for interviews by researching the school and its ethos. Show that you understand their values and how you can contribute to their goals. We want to see your passion for supporting students and staff alike!
✨Tip Number 3
Practice common interview questions related to finance and administration roles. Think about scenarios where you've demonstrated your skills, like managing payments or liaising with parents. We love hearing real-life examples!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we often have exclusive roles listed there that you won’t find anywhere else!
We think you need these skills to ace Finance and Administrative Assistant in Cheltenham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities of the Finance and Administrative Assistant role. We want to see how you can contribute to our school’s ethos and support our team!
Showcase Relevant Experience:If you've got previous experience in an administrative setting, don’t hold back! Share specific examples of how you've managed tasks like processing orders or handling payments. This will help us see your potential fit for the role.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your points are easy to read and understand. Avoid jargon unless it’s relevant to the job!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at Leckhampton-C-of-E-Primary-School
✨Know Your Responsibilities
Make sure you understand the specific responsibilities of the Finance and Administrative Assistant role. Familiarise yourself with the school payment system, first aid administration, and how to process orders and invoices. This will help you answer questions confidently and show that you're ready to take on the job.
✨Show Your Team Spirit
This role requires working closely with other professionals, so be prepared to discuss your experience in a team setting. Think of examples where you've collaborated effectively, especially in an administrative context. Highlighting your ability to relate well to both children and adults will also score you points.
✨Understand Child Protection Policies
Since safeguarding is a top priority, brush up on relevant child protection policies and procedures. Be ready to discuss how you would uphold these standards in your role. Showing that you take this responsibility seriously will demonstrate your commitment to the school's ethos.
✨Prepare Questions
Interviews are a two-way street, so prepare some thoughtful questions about the school and its culture. Ask about training opportunities or how the school supports its staff in professional development. This shows your enthusiasm for the role and your desire to contribute positively to the school environment.
