Executive Assistant for Sales and Trade Marketing in London

The Executive Assistant – Sales & Trade Marketing is a key enabler within Ferrero UK, reporting directly to the Sales and Trade Marketing Directors. This role is instrumental in supporting the day-to-day effectiveness of the commercial leadership team, ensuring smooth coordination, timely communication and seamless execution of business priorities.

Main Responsibilities

• Provide high-level administrative support, ensuring seamless day-to-day operations and enabling both functions to focus on strategic priorities.
• Manage complex calendars, coordinate communications and act as a key liaison across internal and external stakeholders.
• Lead calendar and meeting management for both Directors, optimising schedules in line with business demands and handling conflicts with agility.
• Arrange internal and external meetings, coordinating agendas and materials, and ensuring logistical details are executed flawlessly.
• Take ownership of travel and logistics, planning detailed domestic and international itineraries and managing changes in real time.
• Support with expense processing, reconciliation of receipts and budget tracking, maintaining accuracy and compliance across financial tasks.
• Act as the first point of contact for the Directors, managing incoming communications, prioritising requests and fostering strong collaboration with stakeholders.
• Play a key role in project coordination, supporting cross-functional initiatives, meeting deadlines and tracking progress on behalf of the leadership team.
• Work closely with workplace management to ensure efficient daily operations and serve as backup to the Executive Assistant to the Managing Director during periods of absence.
• Coordinate the Directors’ involvement in external events, vendor interactions and board meetings, while ensuring system compliance around procurement and invoice management.

This role requires a high degree of discretion, organisation and adaptability – ideal for someone who thrives in a dynamic, fast-paced environment and enjoys enabling leaders to operate at their best.

About You

• You will be a highly organised and proactive professional with proven experience in supporting senior leaders within medium to large organisations.
• Bring a strong track record of managing complex administrative tasks, including calendar and travel management, correspondence handling and coordinating meetings.
• Possess a can-do attitude, with the ability to multitask effectively, prioritise with confidence and maintain the highest standards of professionalism and discretion.
• Fluency in English is essential, and additional language skills are a plus.
• Strong proficiency in Microsoft Outlook, Excel, PowerPoint and Word is required, along with previous experience using SAP for tasks such as raising purchase orders and processing invoices.
• Success in this role requires a high level of ownership, attention to detail and the ability to work both independently and collaboratively across teams.

Our Benefits & Perks

Careers with caring built in – discover our benefits here.

About Ferrero

Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world.

DE&I At Ferrero

Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities.