Executive Assistant for Sales and Trade Marketing

About the Role

The Executive Assistant – Sales & Trade Marketing is a key enabler within Ferrero UK, reporting directly to the Sales and Trade Marketing Directors. This role is instrumental in supporting the day-to-day effectiveness of the commercial leadership team, ensuring smooth coordination, timely communication and seamless execution of business priorities.

Main Responsibilities

• Provide high-level administrative support, ensuring seamless day-to-day operations and enabling both functions to focus on strategic priorities.
• Manage complex calendars, coordinate communications and act as a key liaison across internal and external stakeholders.
• Lead calendar and meeting management for both Directors, optimising schedules in line with business demands and handling conflicts with agility.
• Arrange internal and external meetings, coordinating agendas and materials, and ensuring logistical details are executed flawlessly.
• Take ownership of travel and logistics, planning detailed domestic and international itineraries and managing changes in real time.
• Support with expense processing, reconciliation of receipts and budget tracking, maintaining accuracy and compliance across financial tasks.
• Act as the first point of contact for the Directors, managing incoming communications, prioritising requests and fostering strong collaboration with stakeholders.
• Play a key role in project coordination, supporting cross-functional initiatives, meeting deadlines and tracking progress on behalf of the leadership team.
• Work closely with workplace management to ensure efficient daily operations and serve as backup to the Executive Assistant to the Managing Director, Finance, HR and Supply Chain Directors during periods of absence.
• Coordinate the Directors’ involvement in external events, vendor interactions and board meetings, while ensuring system compliance around procurement and invoice management.

This role requires a high degree of discretion, organisation and adaptability – ideal for someone who thrives in a dynamic, fast-paced environment and enjoys enabling leaders to operate at their best.

About You

You will be a highly organised and proactive professional with proven experience in supporting senior leaders within medium to large organisations. You should bring a strong track record of managing complex administrative tasks, including calendar and travel management, correspondence handling and coordinating meetings in fast-paced, dynamic environments.

The ideal candidate is naturally curious and driven by a continuous improvement mindset, with a passion for learning and delivering excellence in every aspect of their role. You should possess a can-do attitude, with the ability to multitask effectively, prioritise with confidence and maintain the highest standards of professionalism and discretion – particularly when handling sensitive or confidential information.

Fluency in English is essential, and additional language skills are a plus. Strong proficiency in Microsoft Outlook, Excel, PowerPoint and Word is required, along with previous experience using SAP for tasks such as raising purchase orders and processing invoices.

Success in this role requires a high level of ownership, attention to detail and the ability to work both independently and collaboratively across teams.