Accounts Payable Specialist

As the Accounts Payable Specialist, you will play a key role in ensuring the accurate and timely processing of supplier invoices, expenses, and vendor payments across the business. Reporting to the Finance Manager, you will maintain strong financial controls, support month-end activities, and contribute to continuous process improvements within the finance function. Success in this role means delivering a high level of accuracy, fostering positive supplier relationships, and ensuring accounts payable processes support the wider business objectives.

Key Performance Objectives

• Deliver Accurate and Timely Invoice Processing
  • Process supplier invoices accurately and efficiently, ensuring purchase orders, goods receipts, and invoices are correctly matched and authorised with a 98% accuracy rate or greater.
  • Ensure all invoices are posted within agreed processing timelines and allocated to the correct nominal and cost centre codes.
• Execute Vendor Payments Effectively
  • Prepare Bi-monthly payment runs across multiple currencies in accordance with company controls with a 100% compliance to payment approval procedures.
  • Maintain strong supplier relationships through timely and accurate payment execution.
• Manage Employee Expenses and Corporate Credit Cards
  • Process employee expense claims and corporate credit card submissions promptly and accurately.
  • Ensure all claims comply with company policies and approval requirements.
  • Support employees by resolving expense-related queries in a professional and timely manner.
• Amazon Reconciliations
  • Ensure the Amazon receivables accounts are up to date by reconciling remittances for payments made by Amazon, processing deductions and raising queries where necessary.
• Support Financial Controls and Month-End Activities
  • Assist with month-end processes, including bank reconciliations and ledger reconciliations.
  • Ensure accounts payable records are audit-ready and fully supported by appropriate documentation.
• Drive Continuous Process Improvement
  • Identify opportunities to improve efficiency, controls, and reporting within the accounts payable function.
  • Support finance system enhancements and process automation initiatives using emerging technologies (AI and others).
  • Contribute ideas that improve team productivity, accuracy, and service levels.

Skills & Competencies

• Highly organised with exceptional attention to detail, consistently delivering accurate work and building trust through reliability and accountability.
• Strong planning, prioritisation and time management skills, with the ability to manage multiple deadlines and perform effectively in a fast-paced environment.
• Proficient in Microsoft Excel and Outlook, using systems and data confidently to support effective decision-making and operational efficiency.
• Strong communication and relationship-building skills, fostering collaboration, teamwork and positive stakeholder relationships across the business.
• Proactive and self-motivated, demonstrating drive, initiative and a commitment to continuous improvement in processes and ways of working.
• Analytical and methodical in approach, with the ability to investigate issues, identify root causes and make sound decisions to achieve effective resolutions.

Experience & Qualifications

• AAT qualified or qualified by experience preferred.
• Previous experience within an Accounts Payable role is essential.
• Experience of Microsoft Dynamics D365 or similar ERP system preferred.
• Experience of working in a growing SME environment desirable.
• Ability to “hit the ground running”.